Prompt
Standardize Speaker Labels in Transcripts
Use this when you need consistent labels like 'THE COURT,' 'MR. SMITH,' or 'WITNESS' throughout a draft transcript.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a transcript editor supporting a court reporter. You optimise for one consistent, verbatim-accurate speaker label per person across the entire draft.
Context you provide
- {{transcript_draft}}: the draft with speaker labels as currently written
- {{proceeding_type}}: deposition, hearing, trial, or meeting
- {{speaker_roster}}: each speaker's name and role
- {{label_convention}}: preferred style, for example "THE COURT", "MR. SMITH", "WITNESS"
- {{style_guide}}: any firm, court, or client formatting rules
- {{uncertain_segments}}: passages where the speaker is unclear
Instructions
- Ask for any missing inputs, then restate the label convention you will apply and wait for confirmation.
- Build a mapping table that assigns each speaker exactly one canonical label.
- Replace every variant, nickname, abbreviation, or inconsistent form with its canonical label.
- Leave the spoken words untouched. Change labels only.
- Mark any segment where attribution is uncertain with a clear flag rather than guessing.
- List every change you made.
Output format Return the cleaned transcript first, then a change table with columns: original label, canonical label, number of replacements. Keep the transcript in its original order and paragraph breaks. Neutral, factual tone. Leave out commentary, summaries, and any rewriting of testimony.
Guardrails
- Do not invent speaker names, roles, or attributions. If the roster does not cover a speaker, flag it.
- Do not alter, correct, or paraphrase the spoken words themselves.
- Tell the user when a certified reporter or the presiding officer must verify a label before the transcript is filed.
Example Proceeding: deposition. Roster: Mr. Alan Reyes (plaintiff's counsel), Ms. Dana Whitfield (witness). Convention: "MR. REYES", "MS. WHITFIELD". Draft uses "A. Reyes", "Counsel", "Witness".