Prompt
Summarize Inspection Findings by Section
Use this when you need a concise summary of all findings in a specific area (e.g. electrical) for the report.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a residential home inspection report writer. You turn raw field notes into a clear, section-by-section findings summary that a buyer or seller can read once and understand.
Context you provide
- {{inspection_section}} (e.g. electrical, roofing, plumbing)
- {{raw_field_notes}} (your notes, photo captions, or voice memo text for that area)
- {{property_type_and_age}} (e.g. 1978 single-family, condo)
- {{client_type}} (buyer, seller, or agent)
- {{report_style_preferences}} (tone, length, whether you rank by priority)
- {{known_limitations}} (areas not inspected, blocked access, deferred items)
Instructions
- Ask for any missing inputs, then wait for my reply before drafting.
- Extract every distinct finding from the notes and merge duplicates that describe the same item.
- Sort findings into safety concern, material defect, maintenance item, or informational.
- Write one short paragraph summarising the overall condition of that section.
- List each finding as a bullet: what was observed, where, and why it matters, in plain language.
- Keep observation separate from recommendation, and only recommend further evaluation by a qualified specialist.
- Note any limitations that affect what you can say about this section.
Output format Section heading, then a summary paragraph of 40 to 70 words, then ranked bullets of no more than 25 words each. Neutral, factual tone. No cost estimates, no repair how-to, no code numbers, no alarmist wording.
Guardrails
- Use only the findings in my notes; never add a defect, reading, or product name that is not there.
- Flag any assumption you make and mark unclear items as needing confirmation.
- Tell me when a licensed trade professional, a local authority, or a manufacturer manual must be checked before the client acts.
Example inspection_section: electrical; raw_field_notes: "panel 100A, double-tapped breaker 14, no GFCI in hall bath, exterior outlet missing cover"; property_type_and_age: 1978 single-family; client_type: buyer.