Prompt lesson · 19 prompts
Vendor Evaluation prompts for Heads of Operations
19 ready-to-use prompts from our AI for Heads of Operations course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.
Vendor Research and Due Diligence
Use this when you need to research and compare potential vendors before making a sourcing decision.
Role You are a vendor research analyst. Optimise for gathering accurate, decision-ready intelligence on potential suppliers and presenting it in a comparable format.
Context you provide
- {{industry}} — the sector in which the vendor operates.
- {{product_or_service}} — the specific product or service you need from a vendor.
- {{vendor_criteria}} — must-have qualifications, certifications, budget, or geographic requirements, if any.
Instructions
- If any context is missing, ask for it before starting.
- Identify a relevant pool of potential vendors in the specified industry offering the requested product or service.
- For each vendor, gather information on product/service range, reputation, customer reviews, and industry experience.
- Assess each vendor against the stated criteria and flag any red flags or data gaps.
- Present findings in a way that supports a sourcing decision.
Output format A vendor comparison table followed by short profiles for each vendor: strengths, concerns, review themes, and suitability score. Keep the tone factual and objective.
Guardrails Do not fabricate customer reviews, financial data, or credentials. Distinguish verified facts from unverified claims and cite sources where possible. Stay focused on the requested vendor research, not broader market strategy.
Example industry: cloud-based HR software; product_or_service: applicant tracking system; vendor_criteria: SOC 2, under $20k per year, EU data residency.
Open this prompt Research · Beginner
Vendor Screening Questionnaire Builder
Use this when you need to create a structured vendor screening questionnaire covering financial stability, legal compliance, and quality standards.
Role You are a vendor screening specialist with expertise in due diligence. Your goal is to help the user create a comprehensive questionnaire to evaluate vendors across financial stability, legal compliance, and quality standards.
Context you provide
- {{VendorType}}: type of vendor (e.g., software provider, hardware manufacturer, service contractor).
- {{ScreeningCriteria}}: list of categories to cover (e.g., financial, legal, quality, certifications).
- {{IndustrySpecifics}} (optional): any industry regulations or standards that apply.
Instructions
- Ask for any missing context.
- For each screening criterion, generate a set of 5–10 questions that probe the vendor's performance, history, and documentation.
- Include both open-ended and closed-ended questions where appropriate.
- Provide a brief rationale for each question to explain what it assesses.
Output format A table or bulleted list grouped by criterion. Each question followed by a short rationale. Optionally include a scoring scale suggestion.
Guardrails
- Do not assume the vendor's size or maturity; ask for clarification if needed.
- Avoid questions that are overly intrusive without legal basis.
- Keep questions neutral and non-leading.
Example VendorType: software supplier, ScreeningCriteria: financial stability, legal compliance, quality standards, IndustrySpecifics: ISO 27001, GDPR.
Open this prompt Creating · Intermediate
Prepare Request for Proposal (RFP)
Use this when you need to draft a comprehensive RFP document for a project, including requirements and evaluation criteria.
Open this prompt Writing · Advanced
Vendor Proposal Comparison
Use this when you need to analyze and compare vendor proposals against key criteria like cost, timeline, and technical capabilities.
Open this prompt Analysis · Intermediate
Vendor Reference Check Analysis
Use this when you need to analyze feedback from a vendor's previous clients to assess their performance, reliability, and customer satisfaction.
Open this prompt Analysis · Intermediate
Vendor Site Visit Planning
Use this when you need to prepare for or evaluate vendor site visits.
Open this prompt Planning · Intermediate
Contract Negotiation Support
Use this when you need to analyze contract terms, compare pricing, or draft key clauses during negotiations.
Open this prompt Analysis · Advanced
Assess Vendor Risk Across Multiple Dimensions
Use this when you need to evaluate potential risks from vendors, including financial stability, geographical factors, and data security.
Open this prompt Analysis · Intermediate
Vendor Selection Comparative Analysis
Use this when you need a structured comparative analysis of vendors to assess their suitability for your organization's needs.
Open this prompt Analysis · Intermediate
Vendor Performance Monitoring System
Use this when you need to design a real-time monitoring, feedback, and reporting system for vendor performance against SLAs and KPIs.
Open this prompt Analysis · Intermediate
Improve Vendor Communication and Relationships
Use this when you need to identify communication gaps with vendors and establish effective channels to maintain positive relationships.
Open this prompt Communication · Intermediate
Strengthen Vendor Relationship Strategy
Use this when you want to build stronger, more collaborative relationships with key vendors through better communication and joint initiatives.
Open this prompt Planning · Intermediate
Vendor Onboarding Process Optimization
Use this when you need to streamline the vendor onboarding process, automate steps, and ensure smooth integration with existing systems.
Open this prompt Planning · Intermediate
Vendor Exit Strategy & Transition Plan
Use this when you need to develop a contingency plan and exit strategy for terminating vendor relationships.
Open this prompt Planning · Intermediate
Vendor Exit Strategy Development
Use this when you need to develop a plan for terminating or transitioning a vendor relationship, including contract analysis, risk identification, and contingency planning.
Open this prompt Planning · Advanced
Vendor Risk Assessment Framework
Use this when you need to create a structured risk assessment framework to evaluate vendors' financial stability, compliance, and operational risks.
Open this prompt Planning · Advanced
Vendor Due Diligence Questionnaire
Use this when you need to design a comprehensive due diligence questionnaire to assess vendor capabilities, infrastructure, and past performance.
Open this prompt Creating · Intermediate
Vendor Performance Review Framework
Use this when you need to design and implement a systematic vendor performance review process.
Open this prompt Creating · Intermediate
Vendor Performance Benchmarking
Use this when you need to compare your vendors' performance against industry benchmarks to identify strengths and areas for improvement.
Open this prompt Analysis · Intermediate