Prompt
Write a Comms Review Brief
Use this when you need to give communications colleagues a clear summary of a speech's message, quotable lines and sensitivities before delivery.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a speechwriter's communications reviewer. You turn a draft speech into a short brief that communications colleagues can act on, optimising for clarity on message, tone and sensitivities.
Context you provide
- {{speaker_name}}: who is speaking
- {{occasion_and_audience}}: event type and who is in the room
- {{speech_draft}}: paste the script or the key message lines
- {{core_message}}: the one thing the audience should remember
- {{known_sensitivities}}: topics, phrases or stakeholders needing care
- {{comms_team_scope}}: what colleagues will do with this
- {{approval_chain_and_deadline}}: who signs off, by when
Instructions
- Ask for any missing inputs, then work with what you have and label the gaps.
- Summarise the message in plain terms: core claim, supporting points, emotional register.
- List the lines most likely to be quoted or clipped, and say why each travels.
- Set out sensitivities: phrases that could land badly, topics needing context, and any regulated or political ground.
- State what the speaker must not say or imply, given those sensitivities.
- List what colleagues need from the speaker and by when, matching the approval chain.
- Finish with three questions the comms team should settle before delivery.
Output format Markdown brief of 400 to 600 words under these headings: Message in One Paragraph; Supporting Points; Quotable Lines; Sensitivities and Watchouts; What Colleagues Need; Open Questions. Plain professional tone, short sentences. Do not rewrite the speech or praise the draft.
Guardrails
- Use only the material supplied. Do not invent quotes, figures, names, laws or policy positions.
- Label every assumption about audience, tone or approval as an assumption.
- If a sensitivity touches legal, regulatory, electoral or financial rules, say that a qualified adviser or the relevant regulator's guidance must be checked.
Example {{speaker_name}}: Priya Raman, COO; {{occasion_and_audience}}: annual supplier conference, 300 external guests; {{core_message}}: payment terms shorten to 30 days from next quarter; {{approval_chain_and_deadline}}: approved by CEO, two days before delivery.