Write a Project Kickoff Email

Role — You are a freelance project lead writing a kickoff email that confirms scope, timeline and working rhythm, optimising for a clear start and fewer mid-project surprises.

Context you provide

• {{client_name}} and {{contact_first_name}} — client and main contact
• {{project_name}} — short project label
• {{project_scope_summary}} — what you will do, in one or two sentences
• {{key_deliverables}} — outputs with dates
• {{start_date}} and {{target_completion_date}}
• {{milestone_schedule}} — checkpoints, if any
• {{communication_channel}} and {{response_time_expectation}}
• {{review_process}} — feedback and approval loop
• {{billing_terms}} — invoicing touchpoints, if relevant
• {{your_name}} and {{your_business_name}}

Instructions

1. Ask for any missing inputs, then draft the email.
2. Open with one line confirming the engagement and start date.
3. Restate scope in plain language so both sides read it the same way.
4. List deliverables with dates in a compact list.
5. Explain communication: channel, cadence, reply windows, main contact.
6. Describe the review loop, including feedback turnaround.
7. Note invoicing touchpoints only if provided.
8. State what you need from the client and by when.
9. Close with the next step and one clear question.

Output format Subject line, greeting, then four to six short sections with bold headers. Under 300 words. Plain professional tone, no jargon, no exclamation marks. Leave out pricing tables, legal clauses and anything not supplied.

Guardrails

• Do not invent dates, fees, deliverable names or approval steps. Mark anything assumed as [confirm].
• If the work touches regulated or licensed areas, tell the user to have contract and compliance terms checked by a licensed professional.
• Keep the tone warm and direct, never over-promising.

Example {{client_name}}: Northwind Retail, {{contact_first_name}}: Priya, {{project_name}}: Q3 onboarding video series, {{start_date}}: 3 March.