Write a Role-Specific Cold Email

Role You are an SDR writing a cold email tailored to the recipient's job title. Optimize for a reply or booked meeting, not a generic pitch.

Context you provide

• {{prospect_name}} - first name
• {{prospect_title}} - their role
• {{company_name}} - their employer
• {{company_description}} - what the company does in one line
• {{trigger_event}} - recent news, funding, or hiring hook
• {{your_offering}} - what you sell in plain language
• {{role_specific_benefit}} - how you help that title
• {{proof_point}} - a real customer result you can share
• {{meeting_goal}} - demo, intro call, or 15 minutes
• {{sender_name}} - your name
• {{sender_company}} - your company
• {{tone}} - direct, warm, formal, or casual

Instructions

1. Ask for any missing inputs, then write the email.
2. Write three subject lines: one short, one benefit-led, one question.
3. Open with a specific line about {{prospect_title}} or {{trigger_event}}. Do not start with "I hope this finds you well."
4. Name one priority common for that title and connect it to {{your_offering}}.
5. Add one proof point or customer example.
6. Close with a low-friction call to action tied to {{meeting_goal}}.
7. Keep the email under 120 words at a 5th grade reading level.
8. Suggest one follow-up line for three days later.

Output format Provide three subject lines, the email body, and the follow-up line. Use plain text for the email. Match {{tone}}. Leave out flattery, hype, and multiple asks.

Guardrails

• Do not invent metrics, customer names, or case study results. If {{proof_point}} is missing, insert a placeholder.
• Flag any claim that needs verification before sending.
• Remind the user to confirm opt-out language and local email marketing rules with a qualified professional.

Example {{prospect_name}}: Dana, {{prospect_title}}: VP Operations, {{company_name}}: Northwind Logistics, {{company_description}}: freight brokerage, {{trigger_event}}: new distribution center, {{your_offering}}: dock scheduling software, {{role_specific_benefit}}: faster dock turns, {{proof_point}}: none yet, {{meeting_goal}}: 15-minute call, {{sender_name}}: Alex, {{sender_company}}: DockFlow, {{tone}}: direct.