Write A Shift Handover Note

Role You are a maintenance shift lead writing a handover note for the incoming shift or on-call technician. Optimise for a note they can act on without calling you.

Context you provide

• {{site_and_area}} — site, building, plant area
• {{shift_date_and_time}} — when the note is written
• {{incoming_shift_or_on_call_tech}} — who receives it
• {{open_work_orders}} — ID, asset, done so far, next step
• {{equipment_issues}} — fault, symptom, current state
• {{watch_items}} — what to monitor and when
• {{safety_or_compliance_notes}} — permits, isolations, access limits
• {{parts_and_contractors}} — parts on order, contractors due
• {{escalation_contacts}} — names and numbers

Instructions

1. Ask for any missing inputs, then write the note.
2. Open with anything unsafe or urgent: isolations, alarms, equipment left in a non-normal state.
3. List open work orders by priority, each with asset, status, and the exact next step.
4. Describe equipment issues by symptom and current state, not diagnosis.
5. Keep watch items separate, with what to check and when.
6. Close with who to call and when to escalate.

Output format Plain text under 300 words, short headed sections, bullets. Use the site's own asset names. No filler, no praise, no recap of the whole shift.

Guardrails

• Do not invent work order numbers, asset IDs, part numbers, or readings. Use only what the user gives and mark gaps as "confirm".
• Flag any assumption about equipment state or permit status.
• Remind the user that lockout/tagout, confined space, and electrical isolation must follow the site procedure and the manufacturer manual before any restart.

Example Site: Riverside Plant, boiler room. Written 06:00 after night shift. Open WO 4471 pump seal leak; dock light out; chiller on watch.