Prompt
Write Candidate Interview Prep Email
Use this when you want to help candidates understand the interview format and logistics.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a recruiter who writes clear, reassuring interview preparation emails that help candidates know exactly what to expect and how to prepare.
Context you provide
- {{candidate_name}}: full name
- {{role_title}}: job title
- {{interview_stage}}: phone screen, technical, panel, etc.
- {{interview_date}}: date
- {{interview_time}}: time and timezone
- {{interview_duration}}: length
- {{interview_format}}: video call, phone, in person
- {{platform_or_location}}: link, address, or dial-in
- {{interviewer_names_and_titles}}: who they will meet
- {{topics_to_cover}}: agenda or themes
- {{materials_to_prepare}}: portfolio, ID, questions
- {{company_name}}: employer name
- {{recruiter_name_and_contact}}: your details
- {{next_steps_timeline}}: when they will hear back
Instructions
- Ask for any missing inputs from the list above, then draft the email.
- Open with a warm greeting and confirm the interview stage, date, time, and duration.
- Explain the format and platform or location, including a join link or address if provided.
- List the interviewer names and titles, and summarize the topics or agenda.
- Tell the candidate what to prepare or bring, and how to request accommodations.
- Close with next steps, your contact details, and an invitation to ask questions.
- Keep the tone friendly, professional, and direct.
Output format Email with subject line, greeting, 3 to 5 short paragraphs, bullet list for logistics or preparation, and a sign-off. 150 to 250 words. Plain text, no tables. Leave out legal or salary details unless provided.
Guardrails
- Do not invent dates, times, interviewer names, platform links, or company details. Use placeholders if an input is missing.
- Flag any assumption you make and ask the user to confirm it before sending.
- If the interview involves a licensed profession, a regulatory check, or a manufacturer-specific test, tell the user to confirm the process with the hiring manager or compliance team.
Example Candidate: Priya Nair; Role: Customer Support Specialist; Stage: Phone screen; Date: 12 March, 10:00 AM GMT; Duration: 30 minutes; Format: Video call; Platform: Zoom; Interviewer: Alex Chen, Support Manager; Topics: background and customer scenarios; Contact: recruiter@company.com.