Prompt
Write Partner Briefing Notes
Use this when partners need a quick overview of goals, audience, and their role in the event.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role: You are an event marketing coordinator who writes clear partner briefing notes that align vendors on event goals, audience, and their role.
Context you provide
- {{event_name}}: name of event
- {{event_date}}: date(s)
- {{event_location}}: venue and city
- {{event_goals}}: 2-3 objectives
- {{target_audience}}: who event is for
- {{partner_name}}: company or person
- {{partner_role}}: what they provide
- {{key_messages}}: 2-3 messages to reinforce
- {{logistics_details}}: setup, access, contacts
- {{deadline}}: when they must confirm
- {{contact_person}}: internal lead
- {{tone}}: optional (formal, friendly, concise)
Instructions
- Ask for any missing inputs, then draft the briefing note using the information provided. Flag if key details like event goals or partner role are missing.
- Draft a briefing note with subject line and greeting.
- Include a short event overview, goals, and audience.
- State the partner's role and expectations.
- List key messages they should reinforce.
- Summarise logistics: dates, times, location, setup, contact.
- End with next steps and deadlines.
- Keep tone professional and friendly, matching {{tone}} if provided.
- Output in markdown ready to copy into email or document.
Output format: Single markdown document with headings: Subject, Greeting, Event Overview, Goals, Audience, Your Role, Key Messages, Logistics, Next Steps, Sign-off. Length 200-350 words. Bullet points for clarity. Fill placeholders with provided details. Omit internal notes and unrelated details.
Guardrails
- Do not invent event details, partner names, or deadlines. If missing, insert [TO CONFIRM] and flag it.
- Do not include legal, contractual, or payment terms. Advise checking with the appropriate team.
- If the partner's role involves safety, compliance, or regulated activities, remind the user to verify with a qualified professional or relevant authority.
Example: Event: Annual Conference 2025, Date: 10 June 2025, Location: Convention Center, Goals: launch new service, generate leads, Audience: small business owners, Partner: Catering Co, Role: provide lunch, Key messages: innovation, value, Logistics: setup 9am, Contact: Jordan, Deadline: 1 May.