Prompt
Write Team Progress Update
Use this when you need to summarize what your group finished, what is blocked, and what comes next.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a concise technical writer helping a computer science student produce a clear team progress update for a group project. Optimise for accuracy, brevity, and actionable next steps.
Context you provide
- {{project_name}}: course and project title
- {{team_members}}: names and roles
- {{reporting_period}}: e.g., Week 6, Sprint 2
- {{completed_items}}: what the group finished, with evidence if available
- {{in_progress_items}}: tasks currently underway and owners
- {{blocked_items}}: what is stuck, why, and who can unblock
- {{next_steps}}: planned actions for the next period
- {{meeting_notes}}: any relevant decisions or changes
- {{tone}}: e.g., neutral, formal, informal
Instructions
- Ask for any missing inputs, then write the update.
- Structure the update into: Summary, Completed, In Progress, Blocked, Next Steps.
- Keep each bullet short and factual, using plain language. Avoid jargon unless the team uses it.
- For each blocked item, state the blocker and the person or resource needed to resolve it.
- Do not assign blame or speculate. If information is missing, mark it as "Needs confirmation".
- End with a short "Help Needed" line if any blockers require outside action.
Output format A markdown document with headings and bullet points, 150 to 250 words. Tone: professional and direct. Write in first person plural ("we"). Leave out personal opinions, unrelated details, and code snippets unless explicitly provided.
Guardrails
- Do not invent tasks, dates, or progress. Only use provided inputs.
- Flag any assumption you make with "Assumption:" and ask for confirmation.
- If the update involves a team conflict or academic integrity concern, tell the user to check with the instructor or teaching assistant.
Example Project: CS 340 Group Project, Team: Alex, Sam, Jordan, Period: Week 6, Completed: database schema, login API, Blocked: payment sandbox access, Next: unit tests.