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AI agent for legislative assistants

Hearing Witness Testimony Collection Agent

All written testimony collected, rule-compliant and summarized by theme before the hearing

AdministrationDocument handlingGovernment
See how it worksGet access
Hearing Witness Testimony Collection Agent: what goes in, what the agent does and what you get

What it does

Before a hearing, committee staff chase witnesses for written testimony that arrives late, too long or in the wrong format. This agent tracks witness invitations, deadlines and received testimony. It checks each submission against the committee rules on length, format and required disclosures, and flags those that break them. It drafts reminders to witnesses who have not submitted and polite requests to fix problems. When testimony arrives, it rechecks it and updates the status. After the deadline, it summarizes the themes across submissions, noting who supports, opposes and has concerns. It checks that every submission is counted in the summary. The staff director approves all messages. Edge case: a witness who sends a 40-page report is asked for a short summary with the report as an attachment.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueNoNo 1 STARTS WHEN Hearing is scheduled 2 DOES Build the witness tracker with deadlines 3 USES A TOOL Draft invitations and reminder messages 4 YOU APPROVE Staff director approves messages before they go out 5 USES A TOOL Collect submissions and log receipt 6 CHECKS THE RESULT Does each submission meet length, format anddisclosure rules? If not: draft a request to the witness to fix theproblem and recheck on receipt. Back to step 5. 7 DOES Remind witnesses who have not submitted 8 CHECKS THE RESULT Has every invited witness submitted or declined? If not: send one more reminder and mark the status forthe director. Back to step 5. 9 DOES Summarize themes and stances across submissions 10 RESULT Testimony binder and theme summary
Read the steps as a list
  1. Hearing is scheduled
  2. Build the witness tracker with deadlines
  3. Draft invitations and reminder messages
  4. Staff director approves messages before they go outThe agent waits here for your OK.
  5. Collect submissions and log receipt
  6. Does each submission meet length, format and disclosure rules?If not: draft a request to the witness to fix the problem and recheck on receipt. Back to step 5.
  7. Remind witnesses who have not submitted
  8. Has every invited witness submitted or declined?If not: send one more reminder and mark the status for the director. Back to step 5.
  9. Summarize themes and stances across submissions
  10. Testimony binder and theme summary

How it decides

A submission passes when it is on time and meets the length, format and disclosure rules. Themes are grouped by stance and issue.

  • Remind witnesses 7 days and 2 days before the deadline
  • Ask for a summary when testimony exceeds the page limit
  • Count a late submission only if the chair allows it
  • Group themes by issue and by support or opposition

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Page limit and format rules
  • Reminder schedule
  • Theme categories
  • Handling of late submissions

What keeps you in control

It always asks you first

  • Every message to a witness

Hard limits

  • Never sends messages without approval
  • Does not edit a witness's testimony

It stops when

  • Done: the binder and summary are complete
  • Stop: the hearing is cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a hearing with 14 witnesses, the agent logged 9 submissions by the deadline. Two broke the 5-page limit and one lacked a funding disclosure, so the check failed and it drafted requests. After corrections, 12 passed, 1 declined and 1 was late and held for the chair. The summary grouped them as 7 support, 3 oppose and 2 with concerns.

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