AI app for customer support · no coding needed
Automated Admissions Intake Queue
Every applicant gets a timely, personal follow-up, with staff approving anything that needs cultural nuance.
Made for: Admissions officers at language schools and vocational colleges
What it does for you
The problem
Administrative staff spend hours on repetitive inquiries and miss urgent tour requests due to heavy workloads
What it gives you
Scheduled tour confirmations, approved reply drafts, exception case summaries
What you give it
Email accountswebsite form URLsapproved answer documentscalendar datastaff contact list
How it works, step by step
- Classify incoming message intent
- Retrieve approved answers from knowledge base
- Check live calendar availability
- Draft tour confirmations
- Summarise complex cases
- Flag sensitive data for human review
What you see on screen
- Enquiry dashboard
- calendar interface
- approval queue
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Automated Admissions Intake Queue with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Automated Admissions Intake Queue with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links1 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare20 KB
- prompt-vps.mdThe same build on your own server (Docker)20 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria11 KB
- demo/index.htmlThe working demo on sample data200 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
For admissions officers at language schools and vocational colleges, turn email and web form submissions into scheduled tour confirmations and draft replies, and address the problem of missed leads and staff burnout. The value hypothesis is that a structured intake system with human-in-the-loop review reduces response time and increases conversion rates; the pilot must establish whether this efficiency gain is real
Receive message, classify intent, check calendar, draft response, route to review, approve or edit, send reply, Start with email and web form submissions and finish with scheduled tour confirmations and approved replies
How the AI works
Use language models to interpret intent and draft text from a knowledge base. Use calendar APIs to check availability and propose slots. A staff member must review and approve all draft replies and confirm tour details before any message is sent
Safeguards
Strict permission to prevent sending unapproved messages, data masking for personal details, and limits on calendar availability to prevent double booking
What to build first
Connect a single email inbox, build a knowledge base from the top ten FAQs, and enable one-click approval for standard replies. Manual review is required for all tour scheduling and complex queries
What it can connect to
Email inboxes, calendar applications, CRM systems
The screens in detail
Use a central feed to show incoming messages with intent tags, a visual calendar for slot selection, and a review panel with draft text and approval buttons. Show the status of each message from received to approved. In this product, the first view is the enquiry dashboard, followed by the calendar interface and approval queue
