Royalty statement discrepancy desk

For independent music and publishing finance teams, turn licensed statements and approved royalty terms into royalty reconciliation query pack. Address this specific problem: royalty statements use incompatible labels and units. The aim: trace royalty discrepancies to statement lines and supplied terms. The pilot tests whether that benefit holds up against reviewer effort and real operating costs.

The buyer creates a project, supplies licensed statements and approved royalty terms, and confirms scope and access. Users correct extracted facts, resolve flagged uncertainties and approve the final royalty reconciliation query pack before use. Retain source links and a version history for the next cycle.

How the AI works

Extract line items while deterministic rules recompute supplied rates. Keep model suggestions separate from verified facts. Link factual outputs to authorized input evidence and show missing information explicitly. Use deterministic checks for counts, dates, identifiers and arithmetic where applicable. A designated reviewer validates consequential outputs and signs off the delivered result.

Safeguards

Reconcile calculations to approved records. Keep proposed entries and payment actions under finance-team control. Never invent missing financial inputs. One statement family; legal interpretation excluded. Require appropriate access and publication approval. Preserve source material, label AI drafts and make corrections traceable. Measure false positives and missed cases alongside speed.

What to build first

Costed pilot: One statement family; legal interpretation excluded. Start with one buyer organization and a bounded set of representative inputs. Implement the first two modules: extract statement fields; normalize agreed units. Support the third task through an assisted review queue: match work identifiers. Handle the remaining required functions manually until validated. Include input upload, source references, user correction, a reviewer approval step and export of royalty reconciliation query pack. Authentication, account isolation, deletion controls and basic operational logging are included. Specialized production certification, live write integrations and broader rollout are not included unless explicitly stated.

What it can connect to

Accounting exports, invoice records and finance review processes. Document repositories, procurement or contract records and spreadsheet exports. Preserve originals and avoid writing back interpretations without approval. Begin with uploads and exports of licensed statements and approved royalty terms. Any named system or connector is a candidate requiring current access and compatibility checks; no live connection is included by default.

The screens in detail

Use a side-by-side matrix with the same fields for every document or option. Clicking a value reveals its original passage. Highlight missing, different and uncertain items separately. Provide a clarification queue and reviewer annotations before exporting a decision pack. Open with statement import; move into term comparison for the detailed task; finish in exception ledger for review and handoff. Show the source record, uncertainty and approval status beside each proposed output.