Clinic research participation admin desk

For small practice research coordinators, turn public study descriptions and approved inquiry scripts into research inquiry handoff pack. Address this specific problem: interested patients struggle with administrative study inquiries. The aim: make study inquiries organized without screening medical eligibility. The pilot tests whether that benefit holds up against reviewer effort and real operating costs.

The buyer creates a project, supplies public study descriptions and approved inquiry scripts, and confirms scope and access. Users correct extracted facts, resolve flagged uncertainties and approve the final research inquiry handoff pack before use. Retain source links and a version history for the next cycle.

How the AI works

Retrieve approved text and preserve unanswered clinical questions. Keep model suggestions separate from verified facts. Link factual outputs to authorized input evidence and show missing information explicitly. Use deterministic checks for counts, dates, identifiers and arithmetic where applicable. A designated reviewer validates consequential outputs and signs off the delivered result.

Safeguards

Begin with administrative scope or clinician-reviewed material. Minimize sensitive patient data, restrict access and obtain required organizational review before connecting clinical systems. No recruitment messaging or eligibility decisions without study approval. Require appropriate access and publication approval. Preserve source material, label AI drafts and make corrections traceable. Measure false positives and missed cases alongside speed.

What to build first

Costed pilot: No recruitment messaging or eligibility decisions without study approval. Start with one buyer organization and a bounded set of representative inputs. Implement the first two modules: present approved descriptions; capture volunteered questions. Support the third task through an assisted review queue: explain contact steps. Handle the remaining required functions manually until validated. Include input upload, source references, user correction, a reviewer approval step and export of research inquiry handoff pack. Authentication, account isolation, deletion controls and basic operational logging are included. Specialized production certification, live write integrations and broader rollout are not included unless explicitly stated.

What it can connect to

Clinic-approved content and administrative exports. Clinical integrations require separate assessment. Case management, customer records, document storage and notification systems. Begin with an exportable review pack before automating destination writes. Begin with uploads and exports of public study descriptions and approved inquiry scripts. Any named system or connector is a candidate requiring current access and compatibility checks; no live connection is included by default.

The screens in detail

Give submitters a mobile-friendly step-by-step form with document uploads and a visible completeness checklist. Staff see a queue with missing items and extracted fields. Place the original document beside each uncertain value. Show submitted, clarification required and ready-for-review states. Open with study information; move into inquiry checklist for the detailed task; finish in coordinator handoff for review and handoff. Show the source record, uncertainty and approval status beside each proposed output.