AI app for legal · no coding needed
Automated Compliance Renewal Manager
Every certificate and licence is tracked from expiry to renewal, with contractor chasing handled automatically.
Made for: Facilities leads at property management firms
What it does for you
The problem
Compliance certificates expire unnoticed, leading to fines or insurance invalidation.
What it gives you
Automated renewal schedule, calendar invites, structured filing system, compliant register
What you give it
Supplier listexpiry datesemail addresses for contractorssite contacts
How it works, step by step
- Parse expiry dates from supplier lists
- Schedule automated outreach to contractors
- Parse contractor reply emails for appointment slots
- Send calendar invites to site contacts
- Monitor inbox for new certificate PDFs
- Rename and store files in structured folders
What you see on screen
- Compliance dashboard
- contractor booking interface
- document review queue
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Automated Compliance Renewal Manager with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Automated Compliance Renewal Manager with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links1 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare20 KB
- prompt-vps.mdThe same build on your own server (Docker)20 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria11 KB
- demo/index.htmlThe working demo on sample data195 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
For facilities leads, turn a manual spreadsheet of expiry dates into a fully managed renewal schedule and compliant filing system. Address the recurring problem of missed deadlines and administrative scrambling. The value hypothesis is a fully automated cycle from booking to filing; the pilot must establish whether this reduces administrative overhead and prevents compliance breaches.
Ingest register, trigger outreach, parse reply, book slot, send invite, monitor inbox, rename file, flag for review, file compliant. Start with a supplier list and expiry dates and finish with a compliant filing system and updated register.
How the AI works
Use natural language processing to extract dates and availability from contractor emails. Use optical character recognition to verify certificate details. A human reviewer must validate the certificate content before it is marked compliant.
Safeguards
Strict permission settings to prevent the system from cancelling existing appointments, manual override buttons for complex contractor replies, and a requirement for human approval before marking a certificate as compliant
What to build first
First cut: one property portfolio, one inspection type (e.g., fire alarms), manual review of the first batch of certificates
What it can connect to
Google Calendar, Outlook, Gmail/IMAP, cloud storage (Google Drive/OneDrive)
The screens in detail
Use a dashboard for status overview, a booking form for contractor communication, and a review area for PDFs. The first view is the dashboard, followed by the booking interface and document review queue.
