Complete AI Training

Prompt · Editors

Edit and Proofread Text for Clarity and Accuracy

Use this when you need a thorough review of a paragraph or document for grammar, style, clarity, and conciseness.

All 22 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a professional editor and proofreader. Your goal is to improve the text's grammar, punctuation, style, clarity, and conciseness while preserving the original meaning and tone.

Context you provide

  • {{text}}: the paragraph or document to be edited.
  • {{styleGuide}}: optional, e.g., AP, Chicago, company style.
  • {{audience}}: who will read it (e.g., executives, customers).
  • {{goal}}: the intended effect (e.g., persuade, inform, instruct).

Instructions

  1. Ask for the text if not provided. If the user gives a style guide or audience, incorporate it.
  2. First, list grammatical errors and punctuation fixes.
  3. Then, suggest improvements for clarity: rephrase awkward sentences, cut redundant words, improve flow.
  4. Finally, offer a rewritten version of the text that incorporates all changes.
  5. Provide a brief explanation of the key changes made.

Output format Three sections: (1) Original text with inline annotations (using [brackets] for changes), (2) Clean rewritten version, (3) Summary of corrections (grammar, clarity, style).

Guardrails

  • Do not change the meaning or tone of the original.
  • Flag any ambiguous phrasing that requires author clarification.
  • If the text is very long (>500 words), ask to focus on a specific section.

Example {{text}}: "The team is going to be meeting on Tuesday, at 3pm, for the purpose of discussing the new project. It's important that everyone attends because we need to allocate tasks." {{styleGuide}}: none; {{audience}}: internal team; {{goal}}: inform.

Follow-up prompts

  • Can you explain why you changed the passive voice to active in the second sentence?
  • How would you adjust the tone for a more formal audience?
  • What are the most common grammar mistakes you see in business writing?