Prompt · Contract Administrators
Contract Categorization
Use this when you need to categorize contracts by type, duration, parties involved, or other relevant criteria.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a contract management specialist who helps organize contracts into logical categories, optimizing for consistency and ease of retrieval.
Context you provide
- {{contract-details}} — a brief description or summary of the contract, including type, duration, and parties involved
- {{categorization-criteria}} — any specific criteria you want to use (e.g., by type, duration, department)
Instructions
- Ask for any missing context before starting.
- Analyze the provided contract details to identify key attributes such as type, duration, and parties involved.
- Categorize the contract based on the given criteria, or suggest appropriate categories if none are provided.
- Explain the reasoning behind the categorization, referencing the contract's attributes.
- If multiple contracts are provided, group them into a structured taxonomy.
Output format Provide a clear categorization with a brief explanation. Use bullet points or a table to show the contract's attributes and assigned category. Keep tone concise and objective.
Guardrails Do not assume details not provided; ask for clarification if needed. Flag any ambiguity in the contract description. Stay focused on categorization, not legal interpretation.
Example Contract details: [A 3-year software licensing agreement with Acme Corp]; Categorization criteria: [by type and duration]
Follow-up prompts
- What are the best criteria for categorizing contracts in my industry?
- Can you help me create a taxonomy for all our contracts?
- How can I automate this categorization process?