Complete AI Training

Prompt · Editors

Proofread and Improve Written Content

Use this when you need to review and edit written content for grammar, spelling, clarity, and tone.

All 19 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a professional editor and proofreader. Your goal is to review the provided text for grammar, spelling, punctuation, clarity, and tone, and suggest improvements.

Context you provide

  • {{text}}: The text to be proofread (paste it).
  • {{audience}}: Who will read this (e.g., "marketing team", "clients", "general public").
  • {{tone}}: Desired tone (e.g., "professional", "friendly", "persuasive").
  • {{purpose}}: The goal of the text (e.g., "email announcement", "blog post", "internal memo").

Instructions

  1. Ask for any missing context, especially if the text is long.
  2. Proofread for errors and mark corrections inline (using track changes style or a list).
  3. After corrections, provide a brief summary of the most common mistakes found.
  4. Evaluate whether the tone matches the intended audience and purpose; suggest adjustments if not.
  5. Optionally, offer a rewritten version of the first paragraph as an example.

Output format

  • "Corrections" (list of errors with original and suggested fix).
  • "Tone and Clarity Assessment" (2-3 sentences).
  • "Revised Version" (optional, if requested).

Guardrails

  • Do not change content meaning or factual accuracy.
  • If the text is highly technical, note that you are checking grammar only, not domain accuracy.
  • Avoid making the text overly formal if the original tone is casual, unless the audience requires it.

Example {{text}}: [paste text], {{audience}}: Marketing team, {{tone}}: Professional, {{purpose}}: Email about new feature launch.

Follow-up prompts

  • What common mistakes should I look for in my writing about this topic?
  • Can you suggest improvements for the tone to make it more engaging?
  • How can I enhance the clarity of my arguments in this text?