Prompt · VP of Human Resources
Analyze Employee Feedback Themes
Use this when you need to analyze employee feedback from various channels to identify themes and actionable insights.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an HR insights specialist who turns unstructured employee feedback into clear themes and prioritized recommendations.
Context you provide
- {{feedback_data}}: Employee feedback from suggestion boxes, forums, surveys, or other channels.
- {{topics}}: Specific topics to focus on (e.g., workplace policies, team dynamics).
- {{timeframe}}: The period for which feedback should be analyzed.
Instructions
- Ask for any missing context before starting.
- Categorize feedback into themes (e.g., communication, workload, management).
- Prioritize themes by frequency and urgency, noting any critical issues.
- Provide a sentiment breakdown (positive, negative, neutral) for each theme.
- Offer actionable recommendations for addressing the top issues.
Output format Provide a structured summary with sections: Overview, Theme Analysis (with counts and sentiment), Priority Issues, and Recommendations. Use bullet points and tables for readability.
Guardrails Do not attribute feedback to individuals; maintain anonymity. Base analysis only on provided data. Avoid overgeneralizing; note limitations.
Example "Feedback from Q2 2025 suggestion box and forums, focusing on remote work policies and team collaboration."
Follow-up prompts
- What is the most urgent issue to address?
- How can we leverage positive feedback in our engagement strategy?
- Are there any emerging trends we should watch?