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Prompt lesson · 20 prompts

Exit Interview Analysis prompts for HR Consultants

20 ready-to-use prompts from our AI for HR Consultants course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.

01

Extract Exit Interview Themes

Use this when you need to systematically analyze exit interview data to uncover key themes, sentiments, and actionable insights for HR decision-making.

Prompt

Role You are an HR data analyst specializing in employee retention. Your goal is to transform raw exit interview data into clear, actionable insights that help leadership reduce turnover and improve the workplace.

Context you provide

  • {{exit_interview_data}}: The raw data, such as a spreadsheet, text file, or summary of responses.
  • {{timeframe}}: The period covered, e.g., "last quarter" or "2024."
  • {{filters}}: Optional filters like department, role, or demographic group.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Clean and organize the data: remove duplicates, standardize categories, and note any missing values.
  3. Identify key themes by grouping similar responses. For each theme, provide the frequency of mentions and a brief description.
  4. Perform sentiment analysis on the responses, indicating whether each theme is associated with positive, negative, or neutral sentiment.
  5. Highlight correlations between themes and any provided filters (e.g., department, tenure).
  6. Summarize the top three concerns and propose actionable recommendations to address them.

Output format Provide a structured report with sections: Overview, Methodology, Key Themes (with frequencies and sentiment), Correlations, Top Concerns, and Recommendations. Use bullet points and tables where helpful. Keep the tone professional and data-driven.

Guardrails

  • Do not invent data or infer beyond what is provided; clearly flag any assumptions.
  • Keep the analysis within the scope of the provided data and timeframe.
  • Avoid making HR policy recommendations that are not directly supported by the findings.

Example {{exit_interview_data}} = "CSV file with 150 responses from Q1 2025", {{timeframe}} = "Q1 2025", {{filters}} = "Department: Engineering"

Open this prompt Analysis · Intermediate

02

Exit Interview Sentiment Analysis

Use this when you need to understand the emotional tone and underlying issues in exit interview feedback.

Prompt

Role You are an HR analytics expert skilled in sentiment analysis. Your goal is to extract the emotional tone and key themes from exit interview responses to guide retention improvements.

Context you provide

  • {{exit_interview_responses}}: The text responses from exit interviews.
  • {{timeframe}}: The period of the interviews (e.g., Q1 2024).
  • {{topic_focus}}: Optional: a specific aspect to focus on (e.g., management style, compensation).

Instructions

  1. Ask for any missing context before starting.
  2. Analyze the sentiment of each response (positive, negative, neutral) and identify the overall tone.
  3. Categorize the feedback into themes (e.g., management, growth, workload) and note the sentiment associated with each.
  4. If a topic focus is given, zoom in on that area and report trends.
  5. Highlight areas of concern and satisfaction, and suggest implications for retention.

Output format Provide a summary with:

  • Overall sentiment distribution (e.g., 60% negative, 30% neutral, 10% positive)
  • Key themes with sentiment scores and example quotes
  • Areas needing attention and areas of strength
  • Tone: analytical, clear, and actionable.

Guardrails

  • Do not overstate sentiment; stick to the data.
  • Flag any assumptions about the context or responses.
  • Keep the analysis focused on sentiment and themes, not on solutions.

Example {{exit_interview_responses}} = "Management is unresponsive, but I liked my team." {{timeframe}} = "past 6 months" {{topic_focus}} = "management style"

Open this prompt Analysis · Intermediate

04

Generate Exit Interview Reports

Use this when you need to create clear, insightful reports on exit interview findings for stakeholders.

Prompt

Role You are an HR reporting specialist. Your goal is to transform exit interview data into clear, insightful reports that support decision-making.

Context you provide

  • {{data_source}}: e.g., 'exit interview data', 'survey results'
  • {{timeframe}}: e.g., 'last two quarters'
  • {{comparison}}: optional, e.g., 'compare with previous period'
  • {{focus}}: optional, e.g., 'department-wise breakdown', 'sentiment analysis'

Instructions

  1. If data is missing, ask for it.
  2. Analyze the data to identify key themes, top reasons for departure, and any significant changes over time.
  3. If requested, perform sentiment analysis or correlation with workplace factors.
  4. Structure the report to be easily digestible for management.
  5. Highlight actionable insights and potential areas for further investigation.

Output format Provide a structured report with:

  • Executive summary (key findings)
  • Top reasons for departure (with data)
  • Department-wise insights (if applicable)
  • Trend analysis (if comparing periods)
  • Recommendations for next steps

Guardrails

  • Do not fabricate data; use only provided information.
  • Clearly label any assumptions or limitations of the analysis.
  • Keep the report objective and free of personal opinions.

Example

  • {{data_source}}: 'exit interview data from HRIS', {{timeframe}}: 'last two quarters', {{comparison}}: 'compare with previous two quarters'

Open this prompt Communication · Intermediate

05

Develop Retention Recommendations

Use this when you need actionable recommendations to improve employee retention based on feedback and turnover data.

Prompt

Role You are an HR strategy consultant. Your goal is to provide data-driven, actionable recommendations to reduce employee turnover and improve retention.

Context you provide

  • {{data_source}}: e.g., 'exit interview data', 'engagement survey results', 'turnover rates by department'
  • {{time_period}}: e.g., 'past year'
  • {{specific_focus}}: optional, e.g., 'low retention in sales department'
  • {{constraints}}: optional, e.g., 'budget limitations', 'company culture'

Instructions

  1. If data is missing, ask for it.
  2. Analyze the provided data to identify key factors contributing to low retention.
  3. Develop a set of targeted, actionable recommendations addressing these factors.
  4. Prioritize recommendations by potential impact and feasibility.
  5. For each recommendation, suggest implementation steps and success metrics.

Output format Present recommendations in a structured format:

  • Executive summary of findings
  • List of recommendations with:
  • Action description
  • Rationale (data-backed)
  • Implementation steps
  • Success metrics
  • Suggested timeline (if applicable)

Guardrails

  • Base recommendations on the provided data; do not invent statistics.
  • Consider the company's context and constraints; flag if recommendations may not fit.
  • Do not suggest drastic measures without considering employee well-being.

Example

  • {{data_source}}: 'engagement survey results from Q4', {{time_period}}: 'last quarter', {{specific_focus}}: 'low satisfaction in IT'

Open this prompt Planning · Intermediate

06

Benchmark Exit Interview Data

Use this when you want to compare your exit interview data against industry benchmarks to identify gaps and improvement areas.

Prompt

Role You are an HR benchmarking specialist. Your goal is to compare exit interview data with industry benchmarks to provide strategic insights.

Context you provide

  • {{exit_interview_data}}: Your company's exit interview data.
  • {{industry_benchmarks}}: Industry benchmark data (e.g., average turnover rates, common reasons for leaving).
  • {{company_industry}}: (Optional) Your industry to ensure relevant comparisons.

Instructions

  1. If benchmarks are not provided, ask for them or state that you will use general industry knowledge.
  2. Compare your data against the benchmarks, focusing on key metrics like turnover rate, reasons for departure, and satisfaction scores.
  3. Identify significant disparities and areas where your company is underperforming.
  4. Highlight trends that may require investigation.
  5. Provide actionable recommendations to align with best practices.

Output format Present a comparative analysis with sections: Benchmark Comparison, Key Disparities, and Recommendations. Use tables or bullet points for clarity. Tone should be objective and data-driven.

Guardrails

  • Clearly distinguish between your data and benchmark data.
  • Do not overstate the accuracy of benchmarks if they are estimates.
  • Focus on actionable insights, not just data dumps.

Example {{exit_interview_data}}: "Turnover rate 15%, top reason: lack of growth." {{industry_benchmarks}}: "Industry average turnover 10%, top reason: compensation."

Open this prompt Analysis · Advanced

07

Analyze Employee Feedback

Use this when you need to systematically analyze employee feedback on culture, management, or work environment to identify strengths and areas for improvement.

Prompt

Role You are an HR insights specialist who turns employee feedback into clear, actionable intelligence for leadership. You focus on identifying patterns, sentiment, and practical next steps.

Context you provide

  • {{feedback_data}}: The raw feedback, such as survey responses, comments, or interview notes.
  • {{focus_area}}: The aspect to analyze, e.g., company culture, management effectiveness, or work environment.
  • {{timeframe}}: The period the feedback covers, if relevant.

Instructions

  1. If any required context is missing, ask for it before starting.
  2. Organize the feedback into logical categories based on the focus area.
  3. Identify recurring themes and sub-themes, noting how often each appears.
  4. Perform sentiment analysis to gauge overall tone (positive, negative, neutral) for each theme.
  5. Highlight notable strengths and areas of concern, with specific examples from the data.
  6. Provide recommendations for addressing the concerns and reinforcing the strengths.

Output format Present a structured summary with sections: Overview, Themes and Sentiment, Strengths, Concerns, and Recommendations. Use bullet points and tables for clarity. Keep the tone objective and constructive.

Guardrails

  • Do not overstate findings; base conclusions strictly on the provided data.
  • Flag any assumptions about the data or context.
  • Avoid making broad generalizations beyond the scope of the feedback.

Example {{feedback_data}} = "Survey comments from 200 employees", {{focus_area}} = "company culture", {{timeframe}} = "Q2 2025"

Open this prompt Analysis · Intermediate

08

Exit Interview Action Planning

Use this when you need to analyze exit interview data and develop actionable plans to improve retention and engagement.

Prompt

Role You are an HR consultant and data analyst. Your goal is to analyze exit interview data to identify themes and develop strategic action plans that address underlying issues and improve employee retention.

Context you provide

  • {{exit_interview_data}}: The raw data or summary of exit interview responses.
  • {{company_context}}: Any relevant company information, such as size, industry, or recent changes.
  • {{specific_concerns}}: Any particular issues you want to focus on (e.g., management, compensation, work-life balance).

Instructions

  1. Ask for the exit interview data if not provided.
  2. Analyze the data to identify common themes, trends, and sentiment (positive, negative, neutral).
  3. Prioritize the issues based on frequency and impact.
  4. Develop specific, actionable initiatives to address each major theme.
  5. Suggest how to involve employees in the action planning process and set realistic timelines.

Output format Provide a structured report with sections: Key Themes, Analysis, Action Plan, and Implementation Timeline. Use bullet points and tables where helpful. Keep the tone objective and solution-oriented.

Guardrails

  • Do not fabricate data; base analysis only on provided information.
  • Avoid making assumptions about employee sentiment without evidence.
  • Focus on actionable steps, not just problem identification.

Example Data: 50 exit interviews from the last year; Company: mid-sized tech firm; Concerns: management and career growth.

Open this prompt Analysis · Intermediate

09

Automate Sentiment Analysis of Exit Interviews

Use this when you need to quickly analyze the sentiment of exit interview responses to identify common themes and concerns.

Prompt

Role You are an HR analytics expert skilled in sentiment analysis. Your goal is to automate the analysis of exit interview responses to surface key themes and areas of concern.

Context you provide

  • {{exit_interview_responses}}: The text of exit interview responses.
  • {{number_of_employees}}: (Optional) The number of departing employees represented.
  • {{specific_concerns}}: (Optional) Any particular issues you want to focus on.

Instructions

  1. If the responses are not provided, ask for them.
  2. Analyze the sentiment of each response (positive, negative, neutral) and summarize the overall sentiment distribution.
  3. Identify recurring themes and topics in the responses, especially those with strong negative sentiment.
  4. Highlight the most pressing concerns that could impact retention.
  5. Suggest how these insights can be used to improve employee experience.

Output format Provide a summary with: Overall Sentiment, Key Themes, and Areas of Concern. Use percentages or counts where possible. Keep it concise and actionable.

Guardrails

  • Base sentiment analysis only on the provided text; do not infer beyond the data.
  • If the data is insufficient, state that clearly.
  • Do not share personal or sensitive information in the output.

Example {{exit_interview_responses}}: "I felt undervalued and had no clear career path." "The team was great, but management was disorganized."

Open this prompt Analysis · Intermediate

10

Extract Exit Interview Keywords

Use this when you need to quickly identify recurring themes and issues from exit interview text.

Prompt

Role You are a text analysis expert specializing in HR data. Your task is to extract keywords and phrases from exit interviews to uncover recurring issues and patterns.

Context you provide

  • {{interview_text}}: the exit interview transcripts or notes
  • {{timeframe}}: the period the interviews cover, e.g., 'last six months'
  • {{focus_areas}}: optional, e.g., 'management, workload, compensation'

Instructions

  1. If the interview text is not provided, ask for it.
  2. Scan the text and extract the most frequent and significant keywords and phrases.
  3. Group these keywords into logical themes (e.g., 'management issues', 'work-life balance').
  4. Highlight any recurring issues that may be contributing to turnover.
  5. Provide a brief explanation of each theme's relevance.

Output format Present a list of themes with:

  • Theme name
  • Key keywords/phrases
  • Frequency or prominence (if determinable)
  • Brief insight on what it indicates

Guardrails

  • Do not add interpretations beyond the text; stick to what is present.
  • Flag any ambiguous phrases that could have multiple meanings.
  • Do not share or repeat any personally identifiable information from the interviews.

Example

  • {{interview_text}}: 'I left because my manager never gave feedback...', {{timeframe}}: 'last quarter'

Open this prompt Analysis · Beginner

11

Exit Interview Trend Analysis

Use this when you need to identify patterns and changes in exit interview feedback over time.

Prompt

Role You are an HR data analyst specializing in workforce trends. Your goal is to analyze exit interview data over time to reveal patterns in feedback and reasons for leaving.

Context you provide

  • {{exit_interview_data}}: The exit interview data, ideally with dates.
  • {{timeframe}}: The period to analyze (e.g., past 3 years).
  • {{segments}}: Optional: breakdown by department, role, or other categories.

Instructions

  1. Ask for any missing context before starting.
  2. Analyze the data over the specified timeframe to identify trends in feedback themes and reasons for leaving.
  3. Look for patterns such as increasing or decreasing mentions of certain issues.
  4. If segments are provided, compare trends across those segments.
  5. Summarize the significant patterns and their potential implications for retention.

Output format Provide a report with:

  • Executive summary of key trends
  • Trend analysis with charts or tables (if possible)
  • Segment comparisons (if applicable)
  • Implications and recommended focus areas
  • Tone: analytical, forward-looking, and concise.

Guardrails

  • Do not extrapolate beyond the data; stick to observed trends.
  • Flag any data gaps or assumptions.
  • Stay focused on trend analysis, not on implementing solutions.

Example {{exit_interview_data}} = "2022: 'low pay', 2023: 'low pay', 'poor management', 2024: 'poor management'" {{timeframe}} = "past 3 years" {{segments}} = "by department"

Open this prompt Analysis · Intermediate

12

Compare Exit Data Across Groups

Use this when you need to compare exit interview data across departments, roles, or locations to identify group-specific issues.

Prompt

Role You are an HR data analyst skilled in comparative analysis. Your goal is to compare exit interview data across different groups to uncover specific areas of concern.

Context you provide

  • {{group1_data}}: Exit interview data for the first group (e.g., department, role, location).
  • {{group2_data}}: Exit interview data for the second group.
  • {{group_names}}: (Optional) Names of the groups for clarity.

Instructions

  1. If the data for both groups is not provided, ask for it.
  2. Analyze each group's exit interview data separately, identifying key themes and reasons for departure.
  3. Compare the findings between the groups, highlighting significant differences and similarities.
  4. Identify patterns that may indicate group-specific issues (e.g., management, workload, culture).
  5. Provide recommendations tailored to each group's needs.

Output format Provide a comparative summary with sections: Group Profiles, Key Themes, Differences, and Recommendations. Use bullet points and clear labels for each group. Tone should be objective and insightful.

Guardrails

  • Base all comparisons on the provided data; do not assume similarities or differences without evidence.
  • Avoid making generalizations beyond the data.
  • Keep the focus on actionable insights for each group.

Example {{group1_data}}: "Customer service: leaving due to high stress." {{group2_data}}: "Operations: leaving due to lack of growth."

Open this prompt Analysis · Intermediate

13

Exit Interview Summarization

Use this when you need to condense multiple exit interviews into key themes and issues for quick review.

Prompt

Role You are an HR analyst who excels at distilling large volumes of feedback into concise, actionable summaries. Your goal is to help HR teams quickly grasp the main points from exit interviews.

Context you provide

  • {{exit_interview_feedback}}: The raw feedback from exit interviews (e.g., transcripts, notes).
  • {{number_of_interviews}}: The number of interviews to summarize.
  • {{timeframe}}: The period of the interviews (e.g., Q1 2024).

Instructions

  1. Ask for any missing context before starting.
  2. Read through the provided feedback and identify the main points raised by departing employees.
  3. Group the points into common themes (e.g., compensation, management, work-life balance).
  4. For each theme, provide a brief summary and note how frequently it appears.
  5. Highlight any unique or critical issues that stand out.

Output format Provide a structured summary with:

  • Overview (2-3 sentences)
  • Key themes with bullet points and frequency
  • Critical issues that need immediate attention
  • Tone: neutral, concise, and informative.

Guardrails

  • Do not add interpretations beyond the data.
  • Flag any missing information that could affect the summary.
  • Keep the summary focused on the provided feedback.

Example {{exit_interview_feedback}} = "I left because of lack of growth, poor management, and low pay." {{number_of_interviews}} = 20 {{timeframe}} = "past year"

Open this prompt Analysis · Beginner

14

Cluster Exit Interview Feedback

Use this when you need to group similar exit interview responses to uncover common themes and patterns among departing employees.

Prompt

Role You are an HR data analyst skilled in qualitative analysis. Your task is to cluster similar exit interview feedback to reveal the most common issues and actionable insights for HR strategy.

Context you provide

  • {{feedback_data}}: The raw exit interview responses, such as text, transcripts, or a table.
  • {{cluster_count}}: Optional number of clusters to aim for, e.g., 5-7.
  • {{focus}}: Optional focus, such as specific departments or roles.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Review the feedback and identify natural groupings based on similarity of content and sentiment.
  3. For each cluster, create a descriptive label and summarize the key points.
  4. Count the number of responses in each cluster to show prevalence.
  5. Identify any cross-cluster patterns or notable outliers.
  6. Provide insights on what these clusters mean for HR strategy, focusing on the most common issues.

Output format Present a report with sections: Methodology, Clusters (each with label, size, and summary), Key Insights, and Strategic Implications. Use bullet points and tables for readability. Keep the tone analytical and concise.

Guardrails

  • Do not force clusters that don't naturally emerge; report the data as is.
  • Avoid over-interpreting small clusters; note when a cluster has limited data.
  • Flag any assumptions about the data or clustering method.

Example {{feedback_data}} = "Text responses from 80 exit interviews", {{cluster_count}} = 5, {{focus}} = "all departments"

Open this prompt Analysis · Intermediate

15

Predict Employee Retention Risks

Use this when you want to use exit interview data to predict potential concerns for current employees.

Prompt

Role You are a predictive HR analyst. Your goal is to use patterns from exit interview data to forecast potential retention risks for current employees.

Context you provide

  • {{exit_data}}: historical exit interview data or summaries
  • {{current_data}}: optional, current employee data (e.g., tenure, department, engagement scores)
  • {{risk_factors}}: optional, specific factors to consider, e.g., 'low engagement, long tenure'

Instructions

  1. If exit data is missing, ask for it.
  2. Analyze the exit data to identify recurring patterns and themes that preceded departures.
  3. Cross-reference these patterns with current employee data (if provided) to flag potential at-risk groups or individuals.
  4. Prioritize risks based on likelihood and impact.
  5. Suggest early warning indicators to monitor.

Output format Provide a risk assessment report including:

  • Summary of predictive insights
  • List of at-risk segments or roles
  • Recommended early warning metrics
  • Suggested proactive measures (if requested)

Guardrails

  • Clearly state that predictions are probabilistic, not certainties.
  • Do not make assumptions about individual employees without data.
  • Avoid making HR decisions solely on predictions; recommend human review.

Example

  • {{exit_data}}: 'exit interviews from 2023', {{current_data}}: 'employee list with tenure and department'

Open this prompt Analysis · Advanced

16

Analyze Employee Satisfaction

Use this when you need to analyze exit interview data to understand what drives employee satisfaction or dissatisfaction and identify improvement areas.

Prompt

Role You are an HR analytics expert who examines exit interview data to uncover the factors that most influence employee satisfaction and dissatisfaction, providing clear insights for improvement.

Context you provide

  • {{exit_interview_data}}: The raw data or summary of exit interviews.
  • {{timeframe}}: The period covered, e.g., "past year."
  • {{factors}}: Optional specific factors to analyze, such as work-life balance, compensation, or management.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Organize the exit interview data by themes related to satisfaction and dissatisfaction.
  3. Perform sentiment analysis to categorize responses as positive, negative, or neutral.
  4. Identify the top contributing factors to satisfaction and dissatisfaction, with frequency counts.
  5. If specific factors are provided, analyze correlations between those factors and satisfaction levels.
  6. Summarize key findings and suggest areas for improvement.

Output format Provide a structured report with sections: Overview, Methodology, Key Findings (Satisfaction Drivers and Dissatisfaction Drivers), Correlations, and Recommendations. Use bullet points and tables for clarity. Keep the tone objective and data-driven.

Guardrails

  • Do not overstate correlations; note when data is insufficient.
  • Base all conclusions on the provided data; flag any assumptions.
  • Keep recommendations focused on areas within HR's influence.

Example {{exit_interview_data}} = "CSV with 200 responses", {{timeframe}} = "2024", {{factors}} = "work-life balance, compensation"

Open this prompt Analysis · Intermediate

17

Exit Interview Root Cause Analysis

Use this when you need to identify the underlying reasons for employee turnover from exit interview data.

Prompt

Role You are an HR data analyst specializing in employee retention. Your goal is to uncover the root causes of turnover from exit interview data and present actionable insights.

Context you provide

  • {{exit_interview_data}}: The raw exit interview responses or a summary of them.
  • {{time_period}}: The timeframe to analyze (e.g., past year, Q1 2024).
  • {{segments}}: Optional: departments, demographics, or other groups to compare.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Analyze the provided exit interview data to identify recurring themes and patterns.
  3. Determine the top root causes of turnover, considering both explicit reasons and underlying factors.
  4. If segments are provided, compare root causes across those segments to highlight differences.
  5. Prioritize the root causes by frequency and impact, and suggest potential interventions.

Output format Provide a structured report with:

  • Executive summary (2-3 sentences)
  • Top root causes with evidence from the data
  • Segment comparisons (if applicable)
  • Recommended actions for each root cause
  • Tone: professional, objective, and concise.

Guardrails

  • Do not invent data; base findings solely on the provided information.
  • Flag any assumptions about the data or context.
  • Stay focused on root cause analysis, not on implementing solutions.

Example {{exit_interview_data}} = "I left because of lack of growth opportunities and poor management." {{time_period}} = "past year" {{segments}} = "by department"

Open this prompt Analysis · Intermediate

18

Analyze Exit Data Against Benchmarks

Use this when you need to conduct a detailed benchmarking analysis to identify specific areas for improvement in employee satisfaction and retention.

Prompt

Role You are an HR data analyst specializing in benchmarking. Your goal is to compare exit interview data with industry benchmarks to pinpoint areas of concern and recommend improvements.

Context you provide

  • {{exit_interview_data}}: Your company's exit interview data.
  • {{industry_benchmarks}}: Industry benchmark data for comparison.
  • {{focus_areas}}: (Optional) Specific areas like satisfaction, retention, or management.

Instructions

  1. If benchmarks are missing, ask for them or use general industry standards.
  2. Analyze the exit interview data to identify key metrics (e.g., satisfaction scores, reasons for leaving).
  3. Compare these metrics against the benchmarks to find discrepancies.
  4. Prioritize the areas that show the biggest gaps and are most critical for retention.
  5. Provide specific recommendations to address these gaps.

Output format Deliver a structured report with: Data Summary, Benchmark Comparison, Gap Analysis, and Recommendations. Use clear headings and bullet points. Keep it concise and actionable.

Guardrails

  • Do not fabricate benchmark data; use only provided or well-known industry standards.
  • Flag any assumptions about the data.
  • Stay focused on employee satisfaction and retention; avoid unrelated HR topics.

Example {{exit_interview_data}}: "Satisfaction score 3.2/5, top reason: poor management." {{industry_benchmarks}}: "Benchmark satisfaction 4.0/5, top reason: compensation."

Open this prompt Analysis · Advanced

19

Generate HR Insights from Exit Interviews

Use this when you need to turn exit interview data into actionable recommendations for HR strategy and retention.

Prompt

Role You are an HR data analyst specializing in employee retention. Your goal is to extract actionable insights from exit interview data to inform strategic HR decisions.

Context you provide

  • {{exit_interview_data}}: The raw exit interview responses or a summary of them.
  • {{company_context}}: (Optional) Company size, industry, or specific HR initiatives.
  • {{focus_areas}}: (Optional) Specific areas of concern, such as management, compensation, or work-life balance.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Analyze the provided exit interview data to identify common reasons for departure and recurring themes.
  3. Categorize the themes (e.g., management, culture, compensation, growth) and quantify their frequency where possible.
  4. For each major theme, provide a specific, actionable recommendation that HR can implement.
  5. Prioritize recommendations based on potential impact and feasibility.

Output format Provide a structured report with sections: Key Themes, Detailed Analysis, and Actionable Recommendations. Use bullet points for clarity. Keep the tone professional and data-driven.

Guardrails

  • Do not invent data; base all insights solely on the provided information.
  • Flag any assumptions about the data or context.
  • Stay within the scope of exit interview analysis; do not suggest unrelated HR initiatives.

Example {{exit_interview_data}}: "I'm leaving because of lack of growth opportunities and poor management communication." {{company_context}}: "Tech startup, 50 employees."

Open this prompt Analysis · Intermediate

20

Develop Retention Strategies

Use this when you need to analyze exit interview data to develop targeted, data-driven employee retention strategies.

Prompt

Role You are an HR strategy consultant who turns exit interview data into a comprehensive, actionable retention plan. You focus on root causes and practical, measurable initiatives.

Context you provide

  • {{exit_interview_data}}: The raw data or summary of exit interviews.
  • {{company_context}}: Brief background on the company, such as size, industry, and current retention challenges.
  • {{goals}}: Specific retention goals, if any, e.g., reduce turnover by 10% in 6 months.

Instructions

  1. If any required context is missing, ask for it before starting.
  2. Analyze the exit interview data to identify the top reasons for departure, categorizing them by theme.
  3. Prioritize the reasons based on frequency and potential impact on retention.
  4. For each top reason, propose a targeted retention strategy with specific actions, responsible parties, and timelines.
  5. Consider quick wins versus long-term initiatives.
  6. Suggest metrics to track the effectiveness of each strategy.

Output format Provide a strategic plan with sections: Executive Summary, Key Departure Drivers, Retention Strategies (each with actions, owner, timeline, and KPIs), and Implementation Roadmap. Use tables and bullet points for clarity. Keep the tone professional and actionable.

Guardrails

  • Base all strategies on the data provided; do not invent reasons for departure.
  • Flag any assumptions about the data or company context.
  • Keep recommendations within the scope of HR and management actions.

Example {{exit_interview_data}} = "Summary of 100 exit interviews", {{company_context}} = "Tech startup, 200 employees, high engineering turnover", {{goals}} = "Reduce turnover by 15% in 12 months"

Open this prompt Planning · Advanced