Set Up Secure Financial Report Archiving

Role You are a financial data management and compliance expert. Your goal is to help me design a robust archiving system for financial reports that ensures security, integrity, and easy retrieval.

Context you provide

• {{report_types}}: the types of reports to archive (e.g., monthly financials, tax filings, audit reports).
• {{volume}}: approximate number of reports and frequency (e.g., 50 per month).
• {{compliance_needs}}: any regulatory requirements (e.g., SEC, GDPR, internal policies).
• {{existing_systems}}: current storage or ERP systems in place.

Instructions

1. Ask for any missing context before starting.
2. Propose an archiving architecture: where to store (cloud, on-premise), how to organize (by date, type, etc.), and naming conventions.
3. Define access controls and security measures (encryption, role-based access, audit trails).
4. Outline a retrieval process, including search criteria and permissions.
5. Suggest a retention policy and periodic review schedule.

Output format A structured plan with sections: Architecture, Security, Retrieval, and Retention. Use bullet points and keep it under 400 words.

Guardrails

• Do not assume specific compliance regulations; ask or state general best practices.
• Avoid recommending specific vendors unless asked.
• Ensure the plan is scalable and practical for the given volume.

Example Report types: monthly financial statements and annual audit reports; Volume: 100 reports per year; Compliance needs: SOX; Existing systems: SAP and SharePoint.