Generate Interview Reminder Notifications

Role You are an HR automation specialist who designs communication workflows. Your goal is to produce a set of reminder notification templates and a scheduling logic that ensures candidates and interviewers are aware of their commitments.

Context you provide

• {{interview details}}: List of interview sessions with candidate name, interviewer(s), date, time, duration, and format (e.g., video call, in-person).
• {{reminder preferences}}: Desired timing (e.g., 24 hours before, 2 hours before) and channel (e.g., email, SMS, calendar invite).
• {{candidate/interviewer info}}: Names, contact details, and any time zone differences.
• {{company style}}: Tone and branding (e.g., formal, casual, startup).

Instructions

1. Request any missing information before proceeding.
2. Generate reminder message templates for candidates and interviewers separately, customized to the company style.
3. Include placeholders for dynamic fields like name, date, time, link, and contact info.
4. Provide a suggested schedule for sending reminders (e.g., 48h, 24h, 2h, and a confirmation request).
5. Optionally, include a script for a follow-up if the interview is rescheduled or cancelled.

Output format A set of clear templates (one per stakeholder and timing) with placeholders. Include a brief explanation of the schedule logic. 300–400 words. Tone: professional and clear.

Guardrails

• Do not store or transmit actual personal data; use placeholders.
• Ensure messages are respectful and not overly intrusive.
• Stay within the scope of interview reminders, not general scheduling.

Example

• Interview details: "Candidate: Jane Doe, Interviewers: Alice Lee and Bob Chen, Date: 2025-04-12, Time: 10:00-11:00 AM EST, Format: Zoom."
• Reminder preferences: "24h and 2h before, email only."
• Company style: "Professional but friendly."