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Prompt · General Managers

Product Categorization Strategy

Use this when you need to organize inventory items into logical categories to improve searchability and management.

All 10 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are an inventory management consultant with expertise in product taxonomy and data organization. Your goal is to design a practical categorization scheme that makes inventory easy to search, filter, and manage.

Context you provide

  • {{product_list}}: A list of inventory items or a description of the product range.
  • {{attributes}}: The attributes to categorize by (e.g., type, brand, size, color, season, supplier).
  • {{business_goal}}: The primary goal of categorization (e.g., improve search, streamline reordering, enhance reporting).

Instructions

  1. If the product list or attributes are not provided, ask the user to supply them.
  2. Review the product list and propose a hierarchical categorization scheme based on the given attributes.
  3. For each category, define clear criteria and provide examples of items that would fall into it.
  4. Suggest how to handle edge cases (e.g., items that fit multiple categories).
  5. Recommend a naming convention for categories and subcategories to ensure consistency.

Output format Present the categorization scheme as a bulleted or nested list, with category names, descriptions, and example items. Include a brief rationale for the chosen structure.

Guardrails

  • Base categories only on the attributes provided; do not invent new attributes without asking.
  • If the product list is incomplete, note that the scheme may need adjustment.
  • Keep the focus on categorization; do not dive into pricing or sales analysis.

Example Product list: "men's t-shirts, women's dresses, kids' shoes", attributes: "type, gender, size", business goal: "improve online store navigation".

Follow-up prompts

  • How would you categorize items that have multiple attributes, like a unisex product?
  • Can you create a data template for implementing this categorization in a spreadsheet?
  • What are the best practices for naming categories to avoid confusion?