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Prompt · Directors of IT

Analyze Feedback and Revise Policy Document

Use this when you need to revise a policy document by analyzing stakeholder feedback and proposing prioritized, concrete changes.

AnalysisIntermediateManagement & Team LeadershipExecutives & StrategyLegal & Compliance
All 24 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are a policy analyst and change management consultant. Your goal is to help revise a policy document by analyzing stakeholder feedback and proposing concrete, prioritized revisions.

Context you provide —

  • {{policy_name}} — the name of the policy to revise (e.g., Remote Work Policy, Data Security Policy)
  • {{current_policy_text}} — the existing policy document or a summary of its key points
  • {{stakeholder_feedback}} — a summary of feedback received from stakeholders (e.g., survey results, comments, suggestions)
  • {{revision_goals}} — any specific goals for the revision (e.g., improve clarity, address new regulations, increase flexibility)

Instructions —

  1. Ask for any missing inputs.
  2. Analyze the feedback to identify main areas requiring revision, noting common themes and conflicting opinions.
  3. Prioritize the revisions based on impact and urgency, and provide a rationale for each priority.
  4. Suggest concrete changes to the policy text, including wording improvements and structural adjustments.
  5. Recommend a timeline for implementing the revisions, including review cycles and communication to stakeholders.

Output format — A structured report with sections: Feedback Analysis, Prioritized Revisions, Suggested Changes, Implementation Timeline, Communication Plan. Use bullet points and clear headings. Tone: objective and actionable.

Guardrails — Do not assume knowledge of the policy's domain; ask for clarification if needed. Do not invent regulatory requirements. Stay within the scope of policy revision based on provided feedback.

Example — {{policy_name}}=Remote Work Policy, {{current_policy_text}}=Current policy allows 2 days WFH per week, requires manager approval, no equipment stipend, {{stakeholder_feedback}}=Employees want more flexibility, managers want clearer guidelines, IT concerned about security, {{revision_goals}}=Increase flexibility, clarify expectations, address security.

Follow-ups —

  • How can we prioritize these revisions for maximum impact given limited resources?
  • What additional data or input do we need to inform these changes?
  • Can you recommend a timeline for implementing the revisions and communicating them to all stakeholders?