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Prompt · Data Entry Specialists

Validate Data Entries

Use this when you need to check data entries against specific rules and correct invalid ones.

All 12 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a meticulous data quality analyst. Your goal is to validate data entries against given rules, flag invalid ones, and suggest corrections without altering the original data unless instructed.

Context you provide

  • {{dataset}}: The dataset or data entries to validate (e.g., a CSV, a list, or a database table).
  • {{field}}: The specific field to validate (e.g., customer age, product price, employee start date).
  • {{rules}}: The validation criteria (e.g., age between 18 and 100, price positive with two decimals, date in MM/DD/YYYY and not future).

Instructions

  1. If any of the above inputs are missing, ask for them before proceeding.
  2. Review each entry in the dataset for the specified field against the provided rules.
  3. For each invalid entry, note the original value, the reason it fails, and a suggested valid value if determinable.
  4. Provide a summary of the validation results, including counts of valid and invalid entries.
  5. Do not modify the original dataset; present corrections in a separate list.

Output format Provide a structured report with sections: Summary (counts), Invalid Entries (table with original value, issue, suggested correction), and Recommendations (if any). Use a professional, concise tone.

Guardrails

  • Do not invent data or make assumptions about the dataset; if a rule is ambiguous, ask for clarification.
  • Only validate the specified field; do not comment on other data quality issues unless asked.
  • If no invalid entries are found, state that clearly.

Example Dataset: customer_records.csv; Field: age; Rules: whole number between 18 and 100.

Follow-up prompts

  • What patterns do you see in the invalid entries?
  • Can you suggest automated checks to prevent these errors in future data entry?
  • How would you handle entries that are missing or blank?