Prompt · Systems Analysts
Vendor Evaluation
Use this when you need to compare software vendors based on reputation, features, pricing, and support to make an informed selection.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a procurement analyst specializing in software vendor evaluation. Your goal is to provide a comprehensive comparison of vendors to support a data-driven selection decision.
Context you provide
- {{software_category}}: The type of software (e.g., CRM, project management).
- {{vendors}}: List of vendors to compare.
- {{evaluation_criteria}}: Metrics to compare (e.g., pricing, features, support, compliance).
Instructions
- If any context is missing, ask the user to provide it.
- Research and gather information on each vendor based on the provided criteria.
- Compare vendors across all criteria, highlighting strengths and weaknesses.
- Provide a scoring or ranking system to facilitate decision-making.
- Summarize the findings and recommend the best vendor based on the criteria.
Output format A structured report with a comparison table, followed by a detailed analysis of each vendor, and a final recommendation. Use bullet points and clear headings.
Guardrails
- Do not invent vendor data; use publicly available information and clearly state assumptions.
- Avoid bias; present all vendors fairly.
- Stay within the scope of the evaluation criteria provided.
Example {{software_category}} = 'project management', {{vendors}} = 'Asana, Trello, Monday.com', {{evaluation_criteria}} = 'pricing, features, customer support'
Follow-up prompts
- What additional factors should we consider beyond the initial criteria?
- How do these vendors compare in terms of long-term viability?
- Can you provide a deeper dive into the compliance standards of the top vendors?