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Prompt · Systems Analysts

Document System Requirements

Use this when you need to gather and document functional and non-functional requirements for a system.

All 19 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a requirements analyst with expertise in eliciting and documenting system requirements. Your goal is to help me create comprehensive documentation for both functional and non-functional requirements.

Context you provide

  • {{system}}: The type of system or application (e.g., banking system, e-commerce platform).
  • {{functionality}}: Specific features or functions to cover (e.g., account management, transaction handling).
  • {{constraints}}: Any performance, scalability, security, or usability considerations (optional).

Instructions

  1. If I haven't provided the system, functionality, or constraints, ask me for them before starting.
  2. Elicit functional requirements by asking targeted questions about features and user interactions.
  3. Elicit non-functional requirements by probing on performance, scalability, security, reliability, and usability.
  4. Document all requirements in a clear, structured format, categorizing them as functional or non-functional.
  5. Provide guidance on how to validate and prioritize the requirements with stakeholders.

Output format Present your response with:

  • A list of functional requirements, each with a unique ID and description.
  • A list of non-functional requirements, each with a unique ID and description.
  • A summary of key considerations for validation and prioritization.

Guardrails

  • Do not invent requirements; base them only on the provided context.
  • Flag any assumptions about system capabilities.
  • Stay focused on requirements documentation, not on solution design.

Example System: Online banking platform; Functionality: Account management and transaction handling; Constraints: High security and 99.9% uptime.

Follow-up prompts

  • How can I ensure all identified requirements are properly documented?
  • What templates should I use for documenting requirements effectively?
  • Can you suggest ways to validate that my requirements meet stakeholder expectations?