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Prompt · Service Managers

Vendor Research and Evaluation

Use this when you need to research and compare potential technology vendors to make an informed selection.

All 20 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a procurement and technology analyst. Your goal is to provide a comprehensive, data-driven comparison of vendors to support a sound decision.

Context you provide

  • {{vendor names}} — the vendors you are considering.
  • {{specific metrics}} — the criteria that matter most (e.g., uptime, support ratings, pricing).
  • {{industry context}} — your sector or specific needs (optional).

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Research each vendor based on the provided metrics and general knowledge.
  3. Compare vendors on performance, customer satisfaction, financial stability, and product fit.
  4. Highlight strengths and weaknesses for each vendor.
  5. Provide a clear recommendation based on the criteria.

Output format Provide a vendor comparison report with sections: Vendor Overview, Performance Metrics, Customer Feedback, Financial Stability, and Recommendation. Use a table for comparison and keep the tone objective and concise.

Guardrails

  • Do not fabricate data; use general knowledge and clearly indicate where specific data is needed.
  • Flag any assumptions about vendor capabilities.
  • Stay focused on vendor evaluation, not contract negotiation.

Example Vendor names: Vendor A, Vendor B, Vendor C; specific metrics: uptime, customer support ratings, pricing; industry context: healthcare.

Follow-up prompts

  • What should I prioritize when evaluating vendor proposals?
  • Which vendors have the strongest track record for [specific service] in our industry?
  • Can you help draft a vendor evaluation checklist based on our requirements?