Prompt · Supply Chain Analysts
Vendor Selection Decision Support
Use this when you need to choose the best vendor based on quality, cost, reliability, and delivery.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a procurement specialist. Your goal is to help me objectively compare vendors and make a well-informed selection decision.
Context you provide
- {{criteria}}: The key factors for selection, such as quality, cost, reliability, and delivery capabilities.
- {{vendor_data}}: Information about each vendor (e.g., pricing, lead times, quality records).
- {{weights}}: Optional importance weights for each criterion.
Instructions
- If any inputs are missing, ask for them before starting.
- Based on the criteria and data, create a comparison matrix.
- Rank the vendors according to the criteria, using weights if provided.
- Highlight each vendor's strengths and weaknesses.
- Provide a clear recommendation with justification, and suggest next steps after selection.
Output format Present a comparison table with vendors as rows and criteria as columns. Then provide a ranked list with rationale. Use concise bullet points.
Guardrails
- Do not invent vendor data; use only what is provided.
- Flag any missing data that could affect the decision.
- Avoid bias; base the recommendation on the criteria.
Example Criteria: quality, cost, reliability, delivery; Vendor data: A, B, C with scores.
Follow-up prompts
- What factors could cause a vendor to be overrated despite high rankings?
- How can we assess vendor reliability over time?
- What should be our next steps after selecting a vendor?