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AI agent for executive coachs

360 Feedback Synthesis Agent

A clear, anonymous 360 report with the key messages for the debrief

CreatingReportingManagement
See how it worksGet access
360 Feedback Synthesis Agent: what goes in, what the agent does and what you get

What it does

A 360 review asks a leader's manager, peers and team for feedback, but collection is slow and reports bury key messages in pages of quotes. This agent sends the survey to the raters the client chose, tracks responses and sends reminders. It checks that each rater group has enough responses to keep answers anonymous. If a group is short, it reminds that group and, if still short, merges it with another. It finds themes across ratings and comments, compares the self-rating with others, and notes blind spots and hidden strengths. A comment that could identify the rater is reworded or removed. It drafts a report for the coach, who reviews it before the debrief.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN 360 launched 2 USES A TOOL Send survey and track responses 3 CHECKS THE RESULT Does each rater group have the minimum responses? If not: remind the short group, then merge it if stillshort. Back to step 2. 4 DOES Find themes and compare self with others 5 DOES Remove comments that identify raters 6 DOES Draft 360 report 7 YOU APPROVE Coach reviews before the debrief 8 RESULT 360 report
Read the steps as a list
  1. 360 launched
  2. Send survey and track responses
  3. Does each rater group have the minimum responses?If not: remind the short group, then merge it if still short. Back to step 2.
  4. Find themes and compare self with others
  5. Remove comments that identify raters
  6. Draft 360 report
  7. Coach reviews before the debriefThe agent waits here for your OK.
  8. 360 report

How it decides

It reports a group only when it has at least the minimum number of responses, and marks blind spots where self-rating is well above others.

  • Minimum three responses per group
  • Blind spot when self is 1 point above others
  • Identifying comments removed

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Minimum per group
  • Competency model
  • Reminder schedule
  • Report format

What keeps you in control

It always asks you first

  • Releasing the report to the client

Hard limits

  • Never reveals who said what
  • Never shares with the client's manager without consent

It stops when

  • Done: report ready
  • Stop: too few responses overall; extend the deadline

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensBy the deadline peers had only 2 responses, below the minimum of 3. The anonymity check failed, so the agent sent a reminder, and a third came in a day later. The leader rated delegation 4.5 while the team gave 2.9, a clear blind spot. A comment naming a specific project meeting was reworded. The coach approved the report.

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