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AI agent for fine artists

Artist Statement and Bio Version Control Agent

All bios and CVs agree with the master facts and are ready to replace the old versions

Quality controlAutomationCreatives
See how it worksGet access
Artist Statement and Bio Version Control Agent: what goes in, what the agent does and what you get

What it does

Old bios and CVs circulate with outdated facts, and each application needs a different length. When something new happens, such as a show, award or publication, this agent updates the master facts file. It finds every version in use across files, sites and profiles, and regenerates each length, such as 50, 100 and 250 words, from the master. It then checks that dates, titles and counts agree across all versions, for example that 'solo shows' is the same number everywhere. Mismatches are corrected and checked again. It lists every public page that needs replacing. The artist approves before any public page is replaced. Edge case: a version written for a specific grant stays unchanged unless the artist asks.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN New achievement added 2 USES A TOOL Update the master facts file 3 USES A TOOL Find every version of the bio and CV in files andprofiles 4 DOES Generate each length from the master 5 CHECKS THE RESULT Do dates, titles and counts match across allversions? If not: correct the mismatched version and compareagain. Back to step 3. 6 DOES List every public page that needs replacing 7 CHECKS THE RESULT Does each page differ from the new version? If not: remove it from the list or note why it shouldstay. Back to step 3. 8 YOU APPROVE Artist approves replacements 9 RESULT Updated versions and a replacement checklist
Read the steps as a list
  1. New achievement added
  2. Update the master facts file
  3. Find every version of the bio and CV in files and profiles
  4. Generate each length from the master
  5. Do dates, titles and counts match across all versions?If not: correct the mismatched version and compare again. Back to step 3.
  6. List every public page that needs replacing
  7. Does each page differ from the new version?If not: remove it from the list or note why it should stay. Back to step 3.
  8. Artist approves replacementsThe agent waits here for your OK.
  9. Updated versions and a replacement checklist

How it decides

A version passes when every date, title and count matches the master. A public page is listed for replacement when its text differs from the current version.

  • Count solo and group shows separately and consistently
  • Keep grant-specific versions unchanged
  • Write each length from the master only
  • Flag a version over its word limit

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Bio lengths to produce
  • Where versions are stored
  • Which profiles count as public
  • Tone of the bio

What keeps you in control

It always asks you first

  • Replacing any public page
  • Adding an achievement to the master

Hard limits

  • Never publishes anything
  • Never adds achievements the artist has not confirmed

It stops when

  • Done: versions match and the artist approved
  • Stop: the master file is missing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA painter added a solo show in Lisbon. Her 100-word bio said 'five solo shows' but the website said four. The check failed on the count. The agent found that the website version predated two shows and corrected it from the master. Updated versions at 50, 100 and 250 words then agreed, and the artist approved replacing 4 pages.

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