AI agent for fine artists
Artwork Condition and Shipping Prep Agent
A shipment plan with the right packing, paperwork, insurance and carrier for each work
What it does
Work is damaged or held at customs because packing, documentation or insurance is incomplete. This agent gathers each work's dimensions, medium, weight and value, then picks packing methods that suit the medium, such as a crate for glass or a tube for a rolled print. It requests carrier quotes, checks customs and insurance requirements for the destination, and builds a condition report template with photos. It compares quotes and checks that each one covers the packing method and the insured value. If a carrier rejects an item, it replans the packing and requests the quote again. The artist approves the shipment and the insured value. Edge case: a framed work with glass over a certain size may need acrylic glazing for air freight.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Work is sold or accepted for show
- Collect dimensions, weight, medium and value
- Choose a packing method for each work
- Request carrier quotes
- Check customs and insurance rules for the destination
- Does each carrier accept the item and packing and cover the insured value?If not: change the packing or request a quote from another carrier. Back to step 3.
- Compare quotes on cost and delivery date
- Build the condition report template
- Artist approves the shipment and insured valueThe agent waits here for your OK.
- Shipment plan with documents
How it decides
A carrier is chosen when it accepts the item and packing, covers the insured value and meets the date, at the lowest total cost.
- Pack by medium first, price second
- Reject a quote that does not cover the insured value
- Prefer the carrier with art handling experience for fragile work
- Add customs documents for every cross-border shipment
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Preferred carriers
- Insurance cover level
- Packing options available
- Documents required by destination
What keeps you in control
It always asks you first
- Booking the carrier
- Insured value and shipping cost
Hard limits
- Never books or pays a carrier
- Never states a customs rule without a source
It stops when
- Done: shipment approved with all documents
- Stop: no carrier accepts the work
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
