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AI agent for treasury analysts

Bank Signatory and Access Review Agent

Bank signer and portal user lists that match HR records and the authority matrix at quarter end

ComplianceRisk managementFinanceOperations
See how it worksGet access
Bank Signatory and Access Review Agent: what goes in, what the agent does and what you get

What it does

Every quarter a treasury analyst is supposed to confirm who can move money, and it is a slow chore across many banks. This agent exports signer and user lists from each bank portal and compares them with the HR roster and the approved authority matrix. It flags leavers, people who changed roles, users with limits above their authority and missing dual-approval setups. It drafts a change request for each issue in the format the bank requires. After the bank confirms a change, it re-exports the list and checks that the person is really gone or the limit is fixed, and reopens the item if not. The treasurer approves every request before it goes to the bank. Edge case: an employee on long leave is flagged as inactive but kept until HR confirms they have left.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Quarter-end review window opens 2 USES A TOOL Export signers and users from each bank portal 3 USES A TOOL Load the HR roster and the authority matrix 4 DOES Match each user to HR status, role and authority 5 DOES List leavers, role changes and over-limit users 6 DOES Draft a change request for each issue 7 YOU APPROVE Treasurer approves every request before it goes tothe bank 8 USES A TOOL Send the requests and wait for bank confirmation 9 USES A TOOL Export the lists again after confirmation 10 CHECKS THE RESULT Is every flagged person removed or corrected? If not: redraft the request with the bank's referenceand send a follow-up for approval. Back to step 5. 11 RESULT Signed-off access review report
Read the steps as a list
  1. Quarter-end review window opens
  2. Export signers and users from each bank portal
  3. Load the HR roster and the authority matrix
  4. Match each user to HR status, role and authority
  5. List leavers, role changes and over-limit users
  6. Draft a change request for each issue
  7. Treasurer approves every request before it goes to the bankThe agent waits here for your OK.
  8. Send the requests and wait for bank confirmation
  9. Export the lists again after confirmation
  10. Is every flagged person removed or corrected?If not: redraft the request with the bank's reference and send a follow-up for approval. Back to step 5.
  11. Signed-off access review report

How it decides

A user is a problem when they are not active in HR, their role no longer needs access, or their limit exceeds what the matrix allows.

  • Flag any user not active in HR within 5 business days of leaving
  • Flag any limit above the authority matrix amount
  • Keep an employee on leave until HR confirms departure
  • Require dual approval on any account with payments above the company threshold

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Banks and portals included
  • Review frequency (default quarterly)
  • Grace period after departure (default 5 days)
  • Authority matrix limits

What keeps you in control

It always asks you first

  • Each change request to a bank

Hard limits

  • Never changes bank portals itself
  • Never sends a request without treasurer approval

It stops when

  • Done: all flagged items are fixed and confirmed
  • Stop: a bank export is unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAcross 6 banks the agent found 41 users and flagged 5. Two were leavers from February still active at Bank C, one had a $250,000 limit against a $50,000 matrix, and two were role changes. The treasurer approved 5 requests. After confirmation, the re-export still showed one leaver at Bank C, so the check failed. The agent redrafted the request and it cleared 6 days later.

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