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AI agent for midwifes

Birth Kit and Medication Expiry Agent

Every birth bag is complete and in date before any client's due window opens

Risk managementMonitoringHealthcareOperations
See how it worksGet access
Birth Kit and Medication Expiry Agent: what goes in, what the agent does and what you get

What it does

Midwives carry birth bags with supplies and emergency medications that must be complete and in date at every birth. This agent keeps a count of each bag and the practice stock. After every birth or restock, it reads the used-items log and lowers the count. Weekly, it checks expiry dates and flags anything expiring within 60 days. It drafts an order for low or expiring items from the usual supplier and sends it to the midwife for approval. When the delivery arrives, it compares the packing slip with the order. If items are missing, it loops back and drafts a follow-up. Before each due date window, it confirms every bag is complete. It never orders controlled or prescription items without the midwife. Edge case: oxytocin that was left out of the fridge during a long birth is marked for replacement even if in date.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueYes, continueNoNoNo 1 STARTS WHEN Birth logged or Monday stock check 2 USES A TOOL Read used-items log and update bag counts 3 DOES Compare counts to par levels and expiry dates 4 CHECKS THE RESULT Was any temperature-sensitive item stored outsideits range? If not: keep the item and continue the count. Back tostep 3. 5 DOES Draft an order for low, expired and compromiseditems 6 YOU APPROVE Midwife approves the order 7 USES A TOOL Compare delivery slip with the order 8 CHECKS THE RESULT Did every ordered item arrive? If not: draft a follow-up to the supplier for missingitems. Back to step 5. 9 CHECKS THE RESULT Is every bag complete for the next due window? If not: list missing items for the midwife to pack. Backto step 3. 10 RESULT Bag readiness log updated
Read the steps as a list
  1. Birth logged or Monday stock check
  2. Read used-items log and update bag counts
  3. Compare counts to par levels and expiry dates
  4. Was any temperature-sensitive item stored outside its range?If not: keep the item and continue the count. Back to step 3.
  5. Draft an order for low, expired and compromised items
  6. Midwife approves the orderThe agent waits here for your OK.
  7. Compare delivery slip with the order
  8. Did every ordered item arrive?If not: draft a follow-up to the supplier for missing items. Back to step 5.
  9. Is every bag complete for the next due window?If not: list missing items for the midwife to pack. Back to step 3.
  10. Bag readiness log updated

How it decides

Items below par level or expiring within 60 days go on the order; storage breaches override expiry dates.

  • Order items expiring within 60 days
  • Any storage breach means replace, regardless of expiry
  • Bags must be complete 7 days before the next due window
  • Prescription items always need midwife approval

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Expiry warning window (default 60 days)
  • Par level per item
  • Supplier list
  • Readiness lead time before due windows (default 7 days)

What keeps you in control

It always asks you first

  • Midwife approves every order
  • Midwife confirms bag readiness

Hard limits

  • Never places orders without approval
  • Never marks a compromised medication as usable
  • Keeps lot numbers for recalls

It stops when

  • Done: all bags complete and in date
  • Stop: supplier out of stock; hand to midwife for an alternative

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAfter a 20-hour birth on 3 May, the agent read the fridge log showing the bag's oxytocin was out for 9 hours. It marked two vials for replacement, added two expiring IV sets and drafted an order. Midwife Sara Dunn approved. The delivery on 7 May was short one IV set, so the check failed. The agent drafted a follow-up and the item arrived 9 May.

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