Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for fraud analysts

Cash Handling and Till Variance Agent

Trace till variances to likely causes quickly and spot patterns without accusing anyone.

AnalysisCustomer supportManagementOperations
See how it worksGet access
Cash Handling and Till Variance Agent: what goes in, what the agent does and what you get

What it does

A till is $85 short on Tuesday, and by Friday nobody remembers what happened. This agent reads the daily till reports and finds variances beyond the limit. For each, it pulls the transactions, voids, refunds and no-sale openings around the shift and builds a timeline to trace likely causes, such as a refund without a receipt, a void after payment or a cash drop that was never recorded. It asks the cashier for a note and rechecks the trace with their answer. The result is a short case with the evidence, a likely cause and a confidence level, not a verdict. It also looks for patterns across days, tills and people. The manager approves any action about a person. Edge case: two cashiers shared a till, so the agent flags that the trace cannot separate them.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Daily till report arrives 2 USES A TOOL Read variances by till and shift 3 DOES Select variances above the limit or repeating 4 USES A TOOL Pull transactions, voids, refunds and cash drops foreach 5 DOES Build a timeline and a list of likely causes 6 CHECKS THE RESULT Does the evidence explain most of the variance? If not: widen the time window and include nearby tillsand shifts. Back to step 4. 7 DOES Draft questions for the cashier 8 YOU APPROVE Manager approves questions before they are sent 9 USES A TOOL Record the answers and update the trace 10 CHECKS THE RESULT Is the cause now supported by the answer andrecords? If not: mark the case as unexplained and propose a spotcheck. Back to step 5. 11 RESULT Variance case file and pattern report
Read the steps as a list
  1. Daily till report arrives
  2. Read variances by till and shift
  3. Select variances above the limit or repeating
  4. Pull transactions, voids, refunds and cash drops for each
  5. Build a timeline and a list of likely causes
  6. Does the evidence explain most of the variance?If not: widen the time window and include nearby tills and shifts. Back to step 4.
  7. Draft questions for the cashier
  8. Manager approves questions before they are sentThe agent waits here for your OK.
  9. Record the answers and update the trace
  10. Is the cause now supported by the answer and records?If not: mark the case as unexplained and propose a spot check. Back to step 5.
  11. Variance case file and pattern report

How it decides

A variance needs a trace above the limit or when the same till is off by small amounts three days in a row. A cause is likely when the evidence accounts for most of the difference.

  • Trace a variance of $20 or more, or three days in a row over $5
  • Present causes with a confidence level and the evidence
  • Flag shared tills as untraceable to one person
  • Look for patterns by till, shift and day before looking at individuals

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Variance limit (default $20)
  • Repeat rule (default three days)
  • Reports and tills covered
  • Cashier question template
  • Spot check schedule

What keeps you in control

It always asks you first

  • Manager approves questions to staff
  • Manager approves any action about a person

Hard limits

  • Never accuse anyone or recommend discipline
  • Never change till or transaction records

It stops when

  • Done: each case has a cause or is marked as unexplained
  • Stop: evidence suggests theft, which goes to the manager and policy only

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA till is $85 short on Tuesday. The trace finds two voids after payment totaling $48 and a $37 refund without a receipt, which together explain the amount. The agent asks the cashier, who says the voids were a card error. A check against the card terminal shows that two charges were reversed, which accounts for the voids. The refund remains unexplained, so the agent marks it for a spot check.

More agents for fraud analysts

Document handling · Monitoring

Claims Document Version Agent

A complete version history of every claim document.

8 steps1 check5 jobs
Risk management · Customer support

Spam and Scam Report Triage Agent

Clear scam and spam reports quickly while keeping false removals low.

11 steps2 checks2 jobs
Risk management · Analysis

Visa Fraud Pattern Review Agent

A short list of related-file clusters with evidence for the officer to review

10 steps2 checks2 jobs
Risk management · Monitoring

Affiliate Self-Referral and Cookie Stuffing Detection Agent

Catch suspicious affiliate conversions before commissions are paid.

10 steps1 check2 jobs