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AI agent for treasury analysts

Cash Pooling Sweep Monitor Agent

Each pooled account ends the day at its target balance, or the gap is fixed by an approved transfer

MonitoringBudgets and moneyFinanceOperations
See how it worksGet access
Cash Pooling Sweep Monitor Agent: what goes in, what the agent does and what you get

What it does

A cash pool sweeps balances from subsidiary accounts into a header account each day. When a sweep fails or only runs partly, accounts go overdrawn or hold idle cash earning nothing. Treasury finds out at the end of the day or the next morning. This agent checks every sweep result against account balances and target limits each day. It flags failed or partial sweeps, finds the cause, such as a cut-off time missed, an account blocked or a limit set wrong, and calculates the transfer needed to restore the target balances. It proposes manual transfers, rechecks the balances after they are made and confirms the cash is where it should be. If a transfer fails, it reports why and tries another route. Treasury approves each transfer. Edge case: a local holiday in one country skips the sweep for that account, and the agent plans for it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Daily sweep window closes 2 USES A TOOL Pull sweep results and ending balances by account 3 DOES Compare each balance with its target band 4 CHECKS THE RESULT Are all accounts inside their target bands? If not: list accounts outside the band and find thecause for each. Back to step 3. 5 DOES Calculate the transfer needed for each exception 6 DOES Check bank cut-offs, holidays and limits for eachroute 7 YOU APPROVE Treasury approves each manual transfer 8 USES A TOOL Place the approved transfers through the bank portal 9 USES A TOOL Pull balances again after the transfers 10 CHECKS THE RESULT Are all accounts now inside their bands? If not: recalculate and try another route or amount.Back to step 5. 11 RESULT Sweep exception report filed
Read the steps as a list
  1. Daily sweep window closes
  2. Pull sweep results and ending balances by account
  3. Compare each balance with its target band
  4. Are all accounts inside their target bands?If not: list accounts outside the band and find the cause for each. Back to step 3.
  5. Calculate the transfer needed for each exception
  6. Check bank cut-offs, holidays and limits for each route
  7. Treasury approves each manual transferThe agent waits here for your OK.
  8. Place the approved transfers through the bank portal
  9. Pull balances again after the transfers
  10. Are all accounts now inside their bands?If not: recalculate and try another route or amount. Back to step 5.
  11. Sweep exception report filed

How it decides

It compares each account's ending balance to its target band and proposes the smallest transfer that restores it, within pooling and bank limits.

  • Flag any account outside plus or minus 5% of its target
  • Use the cheapest route that meets the bank cut-off
  • Plan for local holidays in advance
  • Escalate overdrafts over $50,000 immediately

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Target bands (default 5%)
  • Escalation limit (default $50,000)
  • Banks and accounts covered
  • Report time

What keeps you in control

It always asks you first

  • Every manual transfer

Hard limits

  • Never moves money without approval
  • Does not change pool limits
  • Records every transfer reference

It stops when

  • Done: all accounts inside their bands
  • Stop: bank portal unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAfter the Tuesday sweep, the agent found the Poland account $180,000 below target because of a local holiday. The check failed. It calculated a transfer from the header account and found the cut-off at 3 p.m. Treasury approved at 2:20. After the transfer the agent pulled the balances again. The account was at target and the report showed no other exceptions.

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