AI agent for school counselors
College Application Deadline Agent
Complete applications on time
What it does
Seniors apply to several colleges, each with its own deadline, essays, transcripts, teacher recommendations and test score rules, and one missing piece can sink an application. This agent builds a tracker for each student from their college list and keeps the status of every part. Each week it checks what is still missing seven days before each deadline. When parts are incomplete, it drafts reminders for students and for teachers who owe recommendations, then checks again. It asks teachers for recommendations three weeks ahead, checks fee waiver eligibility, and flags students at risk to the counselor. The counselor sends transcripts and counselor letters; the agent never submits anything. Edge case: early decision and early action deadlines are highlighted and moved to the top of the list, because a missed one cannot be recovered.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Senior list set
- Build trackers from the college list
- Check status of each part
- Are parts complete 7 days before deadline?If not: draft reminders for students and teachers. Back to step 3.
- Counselor sends transcripts and remindersThe agent waits here for your OK.
- Update status from portals
- Report remaining gaps weekly
- Applications submitted
How it decides
Deadlines within 14 days with missing parts flagged.
- Early deadlines first
- Teacher requests 3 weeks ahead
- Fee waivers checked
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Reminder timing
- Parts tracked
- Channels
- Report
What keeps you in control
It always asks you first
- Transcripts
- Counselor letters
Hard limits
- No submissions by agent
It stops when
- Done: submitted
- Stop: student changes plan
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide