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AI agent for academic advisors

Major Change Impact Agent

Show a student the real time and cost of changing majors and what alternatives exist.

PlanningDecisionsEducation
See how it worksGet access
Major Change Impact Agent: what goes in, what the agent does and what you get

What it does

A sophomore wants to switch from biology to computer science and assumes they are on track to graduate on time. This agent compares the student's completed courses to the new major and shows which count, which only count as electives and which are lost. It calculates the remaining courses, the extra terms and the estimated cost, including tuition and fees at current rates and any aid effects. It checks admission rules for the new major, such as a minimum GPA, prerequisites and deadlines. It builds a term-by-term plan. When the student asks about a different option, such as a minor or a double major, it rebuilds the plan for each and compares them. The advisor approves what is shared. Edge case: a required course is only offered once a year, so the agent shows the delay.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Student asks about a major change 2 USES A TOOL Read the transcript and both majors' requirements 3 DOES Mark each completed course as counting, elective orlost 4 DOES Check admission rules and deadlines for the newmajor 5 DOES Build a term-by-term plan with prerequisites 6 CHECKS THE RESULT Does the plan respect prerequisites and courseavailability? If not: reorder the terms or add a term and rebuild.Back to step 4. 7 DOES Calculate extra terms and cost 8 DOES Rebuild the plan for each option such as a minor 9 CHECKS THE RESULT Are the totals consistent between plans? If not: recalculate the plan that differs. Back to step7. 10 YOU APPROVE Advisor approves what is shared with the student 11 RESULT Major change comparison
Read the steps as a list
  1. Student asks about a major change
  2. Read the transcript and both majors' requirements
  3. Mark each completed course as counting, elective or lost
  4. Check admission rules and deadlines for the new major
  5. Build a term-by-term plan with prerequisites
  6. Does the plan respect prerequisites and course availability?If not: reorder the terms or add a term and rebuild. Back to step 4.
  7. Calculate extra terms and cost
  8. Rebuild the plan for each option such as a minor
  9. Are the totals consistent between plans?If not: recalculate the plan that differs. Back to step 7.
  10. Advisor approves what is shared with the studentThe agent waits here for your OK.
  11. Major change comparison

How it decides

A course counts toward the new major only if it is listed in its requirements. Plans respect prerequisites and when courses are offered.

  • Count only courses listed in the new major's requirements
  • Show extra terms as the difference to the original graduation term
  • Flag courses offered once a year as risk of delay
  • Show cost with and without aid effects

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Majors and requirement sources
  • Cost assumptions
  • Course offering patterns
  • Number of options compared
  • Plan format

What keeps you in control

It always asks you first

  • Advisor approves the plan and numbers before they are shared

Hard limits

  • Never make or promise an admission decision
  • Never share a plan without advisor approval

It stops when

  • Done: the student receives a clear comparison
  • Stop: admission rules cannot be confirmed

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA sophomore with 48 credits in biology wants computer science. 18 credits count toward the new major, 12 become electives and 18 are lost. The first plan shows 2 extra terms and about $14,000 more. The check finds a required course is only offered in fall, so the plan adds a term. A minor option takes 1 extra term. The advisor approves the comparison.

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