AI agent for paramedics
Crew Fatigue and Hours Watch Agent
Keep every crew within rest and hours limits while keeping coverage.
What it does
Paramedics can work long runs of overtime and back-to-back calls, and supervisors see it only when someone makes a mistake. This agent reads the roster and call data each week. It calculates hours worked, rest between shifts, consecutive days and night calls. It flags crews near limits and proposes swaps, a cover shift or a rest day. After the supervisor approves a change, the agent updates the numbers and rechecks that the new roster is within limits and that coverage is still met. If it is not, it proposes another option. Edge case: a swap fixes one person but leaves a station short at night, so the agent tries another pairing.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Weekly check
- Read the roster and call data
- Calculate hours, rest and consecutive days for each person
- Flag people near or over limits
- Propose roster changes that keep coverage
- Supervisor approves the changesThe agent waits here for your OK.
- Update the roster and notify crews
- Is everyone within limits after the change?If not: propose another swap or cover shift. Back to step 4.
- Is coverage still met on every shift?If not: try a different pairing and recheck hours. Back to step 5.
- Updated roster and fatigue report
How it decides
It flags anyone at 90% of a weekly limit or with under the minimum rest, and proposes the smallest change that keeps coverage.
- Flag at 90% of the weekly hours limit
- Flag rest under 10 hours between shifts
- Count high-call-load nights as extra weight when set
- Prefer swaps that reduce overtime cost
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Hours limit per week (default 60)
- Minimum rest (default 10 hours)
- Flag level (default 90%)
- Coverage minimum per shift
What keeps you in control
It always asks you first
- Supervisor approves roster changes
Hard limits
- Never change shifts without approval
- Never use call data for discipline
It stops when
- Done: all within limits and covered
- Stop: no solution without extra staff, tell the supervisor
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
