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AI agent for paramedics

EMS Incident Report Agent

Complete, factual incident reports filed on time

AdministrationWritingCreatingHealthcareOperations
See how it worksGet access
EMS Incident Report Agent: what goes in, what the agent does and what you get

What it does

After an exposure, crew injury, vehicle damage or equipment failure, a report must be filed quickly with clear facts, often by a tired crew member. This agent collects the facts through short questions and pulls times and unit details from the call record. It drafts the report in the service's format. It then checks the draft for required fields, a complete timeline, and factual wording without blame. If gaps remain, it asks the crew member the missing questions again. For exposures, it lists time-sensitive steps like testing windows so they are not missed. A supervisor approves and files the report and decides on any notice to outside agencies. Edge case: if the incident involves possible patient harm, it also flags it for the clinical quality lead.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Crew member reports an incident 2 USES A TOOL Ask structured questions for the incident type 3 USES A TOOL Pull times and unit details from the call record 4 DOES Draft the report with facts only 5 CHECKS THE RESULT Are all required fields and times complete andfactual? If not: ask the crew member the missing questions again.Back to step 2. 6 DOES List follow-up tasks and deadlines 7 YOU APPROVE Supervisor approves and files the report 8 RESULT Report filed with follow-up tasks
Read the steps as a list
  1. Crew member reports an incident
  2. Ask structured questions for the incident type
  3. Pull times and unit details from the call record
  4. Draft the report with facts only
  5. Are all required fields and times complete and factual?If not: ask the crew member the missing questions again. Back to step 2.
  6. List follow-up tasks and deadlines
  7. Supervisor approves and files the reportThe agent waits here for your OK.
  8. Report filed with follow-up tasks

How it decides

Required fields per incident type must be complete. Wording is checked for facts, not opinions.

  • Exposures list testing windows at once
  • Patient harm goes to quality lead
  • Blame language is rewritten as facts

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Incident types
  • Report format
  • Who approves
  • Notification list

What keeps you in control

It always asks you first

  • Filing the report
  • Notifying outside agencies

Hard limits

  • No blame or speculation in drafts
  • Supervisor files every report

It stops when

  • Done: filed
  • Stop: legal hold, supervisor handles

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn June 14, EMT Kara Wells reported a needlestick during a call. The agent asked six questions and pulled times from the call record. The check found the source patient field and the time of first aid were blank. It looped back and asked Kara again, and she added both. Supervisor Dan Price approved and filed the report, and the agent created a follow-up task for lab testing within 2 hours.

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