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AI agent for paramedics

Event Medical Standby Plan Agent

A medical cover plan that fits the event, with posts, staff, kit and access routes, ready for the lead's approval.

PlanningCreatingHealthcareOperationsHospitality and eventsManagement
See how it worksGet access
Event Medical Standby Plan Agent: what goes in, what the agent does and what you get

What it does

Planning medical cover for a concert or a race means balancing crowd size, weather, the site and staffing, and the plan is often built from memory. The agent takes the event details, estimates expected patient numbers from past events of the same type, size and weather, and proposes first aid posts, staff mix and kit. It checks the ambulance routes to each post and to the nearest hospital, and revises the layout if a post lacks cover or a route is blocked. It rechecks the whole plan when the weather forecast or the crowd estimate changes. The lead approves the final plan. Edge case: a main road closed for the event that cuts the usual ambulance route.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Event booked or details change 2 USES A TOOL Read event details, site map and forecast 3 USES A TOOL Read past events of the same type 4 DOES Estimate patient numbers by hour 5 DOES Propose posts, staff and kit 6 CHECKS THE RESULT Is every area within the target response time? If not: Move or add a post and recalculate. Back to step5. 7 USES A TOOL Check ambulance routes to each post and the hospital 8 CHECKS THE RESULT Is each route open and wide enough on the day? If not: Revise the layout or plan an alternative route.Back to step 5. 9 DOES Recheck the plan against the latest weather andcrowd numbers 10 YOU APPROVE Lead approves the final plan 11 RESULT Final medical plan
Read the steps as a list
  1. Event booked or details change
  2. Read event details, site map and forecast
  3. Read past events of the same type
  4. Estimate patient numbers by hour
  5. Propose posts, staff and kit
  6. Is every area within the target response time?If not: Move or add a post and recalculate. Back to step 5.
  7. Check ambulance routes to each post and the hospital
  8. Is each route open and wide enough on the day?If not: Revise the layout or plan an alternative route. Back to step 5.
  9. Recheck the plan against the latest weather and crowd numbers
  10. Lead approves the final planThe agent waits here for your OK.
  11. Final medical plan

How it decides

It scales patient estimates from similar past events by crowd and weather, then places posts so every area is within a set response time.

  • Target a response time of 4 minutes inside the site
  • Add staff when the forecast is above 86F
  • Keep at least one ambulance with a clear route
  • Rerun when attendance changes by 15%

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Response time target (default 4 minutes)
  • Past event types to compare
  • Staffing ratios
  • Weather triggers

What keeps you in control

It always asks you first

  • Lead approves the final plan
  • Lead approves any change to staff levels

Hard limits

  • Never commit staff or kit without approval
  • Do not give clinical orders

It stops when

  • Done: approved plan shared
  • Stop: a legal or access limit cannot be met and the lead must decide

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 12,000 person race, past events suggest about 40 patients. The agent proposes 4 posts and 10 staff. The first check shows the east side is 7 minutes from a post, so it adds a post. The route check finds a road closure on the finish line, so it plans a second route. The lead approves the plan.

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