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AI agent for caregivers

Family Care Rota Agent

Every care shift covered and family kept informed

SchedulingPlanningHealthcare
See how it worksGet access
Family Care Rota Agent: what goes in, what the agent does and what you get

What it does

When several family members share care for a parent or relative, gaps appear in visits and nobody knows the latest news. This agent builds a weekly rota from each person's availability and finds open shifts. It asks the family group for volunteers to fill them. The day before each shift, it reminds the person on duty and asks them to confirm. If someone does not confirm, it tells the main caregiver and asks for a stand-in. After each shift, it sends a short update to the family group from the care log. The main caregiver approves the rota and family messages. Edge case: when someone cancels at the last minute, it asks others in order of availability and tells the main caregiver if nobody can cover.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Weekly rota planning 2 USES A TOOL Collect availability from each family member 3 DOES Build the weekly rota 4 CHECKS THE RESULT Is every shift covered? If not: ask the family group for volunteers for the openshifts. Back to step 2. 5 YOU APPROVE Main caregiver approves rota 6 USES A TOOL Send reminders the day before each shift 7 CHECKS THE RESULT Did each person confirm their shift? If not: tell the main caregiver and ask for a stand-in.Back to step 6. 8 RESULT Rota shared and shift updates logged
Read the steps as a list
  1. Weekly rota planning
  2. Collect availability from each family member
  3. Build the weekly rota
  4. Is every shift covered?If not: ask the family group for volunteers for the open shifts. Back to step 2.
  5. Main caregiver approves rotaThe agent waits here for your OK.
  6. Send reminders the day before each shift
  7. Did each person confirm their shift?If not: tell the main caregiver and ask for a stand-in. Back to step 6.
  8. Rota shared and shift updates logged

How it decides

Gaps filled by availability.

  • Fair split
  • Cancellations escalate
  • Updates daily

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Shift length
  • Update timing
  • Group
  • Reminder time

What keeps you in control

It always asks you first

  • Rota
  • Family messages

Hard limits

  • Private info stays in the group

It stops when

  • Done: rota set
  • Stop: care ends

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor the week of July 21, four siblings gave availability. The rota left Wednesday evening and Saturday morning open. The agent asked the family group, and a grandson took Saturday. Wednesday stayed open, so the main caregiver approved hiring a 3-hour aide visit. On Thursday the reminder got no reply from one sister. The agent told the main caregiver, who found a stand-in.

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