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AI agent for midwifes

Newborn Screening Follow-up Agent

Every baby in the practice has all newborn screens completed and any repeat done on time

MonitoringRisk managementHealthcare
See how it worksGet access
Newborn Screening Follow-up Agent: what goes in, what the agent does and what you get

What it does

Midwives who attend births outside the hospital are responsible for making sure newborn screens are done and results come back. This agent opens a tracker for every birth. It lists the blood spot, hearing screen and pulse oximetry check with their due windows, then watches the lab portal and the practice record for results. When a result arrives, it reads it and sorts it as normal, needs repeat, or out of range. Repeats get a scheduling draft for the midwife to send. If no result appears five days after collection, it checks the courier and lab records and drafts a lab inquiry. It never tells parents a result. The midwife does that. Edge case: a baby who transferred to hospital care has their screening ownership confirmed with the hospital before the tracker closes.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Birth entered in the practice record 2 DOES Open a tracker with each screen and its due window 3 USES A TOOL Check lab portal and record for results daily 4 CHECKS THE RESULT Has every collected sample returned a result within5 days? If not: check courier tracking and draft a lab inquiry.Back to step 3. 5 DOES Sort each result as normal, repeat needed or out ofrange 6 YOU APPROVE Midwife reviews results and contacts the family 7 USES A TOOL Draft repeat or referral appointments 8 CHECKS THE RESULT Is every repeat screen completed and resulted? If not: send the midwife a reminder and redraft theappointment. Back to step 7. 9 RESULT Tracker closed with all screens documented
Read the steps as a list
  1. Birth entered in the practice record
  2. Open a tracker with each screen and its due window
  3. Check lab portal and record for results daily
  4. Has every collected sample returned a result within 5 days?If not: check courier tracking and draft a lab inquiry. Back to step 3.
  5. Sort each result as normal, repeat needed or out of range
  6. Midwife reviews results and contacts the familyThe agent waits here for your OK.
  7. Draft repeat or referral appointments
  8. Is every repeat screen completed and resulted?If not: send the midwife a reminder and redraft the appointment. Back to step 7.
  9. Tracker closed with all screens documented

How it decides

It compares each screen's status to its due window and the lab's result categories; anything not normal goes to the midwife with the next step drafted.

  • No result after 5 days triggers a courier and lab check
  • Hearing screens not done by 4 weeks go to the midwife as overdue
  • Any out-of-range result is flagged the same day
  • Hospital-transferred babies need written confirmation of who owns follow-up

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Days before a missing result is chased (default 5)
  • Hearing screen deadline (default 4 weeks)
  • Which screens are tracked
  • Reminder schedule for the midwife

What keeps you in control

It always asks you first

  • Midwife reviews every result before families are told
  • Midwife approves appointment and referral messages

Hard limits

  • Never shares results with families directly
  • Never decides on clinical referral
  • Keeps records within the practice system

It stops when

  • Done: all screens normal or repeats complete
  • Stop: baby care transferred and confirmed with receiving team

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensBaby Rivera was born 2 March. The blood spot was mailed on 4 March. By 9 March no result had arrived, so the check failed. The agent found the courier package marked delivered late and drafted a lab inquiry, which midwife Kim Hale sent. The result came back on 11 March as borderline thyroid. The agent drafted a repeat for 14 March, Kim approved it, and the repeat came back normal.

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