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AI agent for paramedics

Recertification Hours Agent

Meet every renewal requirement before the deadline

CompliancePlanningHealthcare
See how it worksGet access
Recertification Hours Agent: what goes in, what the agent does and what you get

What it does

Paramedic recertification needs a set number of continuing education hours across required topics, plus current skills cards, and many people discover gaps too close to the deadline. This agent reads certificates and course records, sorts hours into the required categories, and compares them with the renewal requirements and deadline. It shows what is done and what is missing. Each month it checks whether the paramedic is on pace in each category. If not, it searches approved courses that fill the gap before the deadline and lists them with dates. Skills cards that expire are flagged 90 days ahead. The paramedic approves booking and paying for courses and submits the renewal. Edge case: a course without an approved accreditation number is listed separately and not counted until confirmed.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Monthly recertification review 2 USES A TOOL Read certificates and course records 3 DOES Sort hours into the required categories 4 DOES Check skills cards for expiry dates 5 CHECKS THE RESULT Is the paramedic on pace for each category? If not: search approved courses that fill the gap beforethe deadline. Back to step 3. 6 DOES List course options with dates and hours 7 YOU APPROVE Paramedic chooses courses to book 8 RESULT Renewal progress report
Read the steps as a list
  1. Monthly recertification review
  2. Read certificates and course records
  3. Sort hours into the required categories
  4. Check skills cards for expiry dates
  5. Is the paramedic on pace for each category?If not: search approved courses that fill the gap before the deadline. Back to step 3.
  6. List course options with dates and hours
  7. Paramedic chooses courses to bookThe agent waits here for your OK.
  8. Renewal progress report

How it decides

Hours are counted by category against requirements. Pace is checked against months left.

  • Unaccredited courses are not counted
  • Skills cards flagged 90 days ahead
  • Category gaps listed before total hours

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Licensing body rules
  • Reminder lead times
  • Course sources
  • Report frequency

What keeps you in control

It always asks you first

  • Booking and paying for courses
  • Submitting renewal

Hard limits

  • Never submit a renewal
  • Never count unverified hours

It stops when

  • Done: all requirements met
  • Stop: renewal submitted

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn the March review, the agent read 14 certificates for paramedic Luis Romero, who renews in September. He had 22 of 24 trauma hours but only 4 of 12 pediatric hours. The check failed, so it searched approved courses and found two pediatric classes in April and May. It re-checked the plan and both fit. Luis chose the courses and booked them.

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