Art fair booth visual planner

For independent galleries, turn artwork dimensions and organizer plans into gallery-reviewed booth proof. Address this specific problem: booth layouts overcrowd artwork and labels. The aim: artwork-led display planning. The pilot tests whether that benefit holds up against reviewer effort and real operating costs.

The buyer creates a project, supplies artwork dimensions and organizer plans, and confirms scope and access. Users correct extracted facts, resolve flagged uncertainties and approve the final gallery-reviewed booth proof before use. Retain source links and a version history for the next cycle.

How the AI works

AI assists these bounded tasks: arrange approved works; preview sightlines; flag label crowding. Use only artwork dimensions and organizer plans and preserve uncertainty in gallery-reviewed booth proof. Keep model suggestions separate from verified facts. Link factual outputs to authorized input evidence and show missing information explicitly. Use deterministic checks for counts, dates, identifiers and arithmetic where applicable. A designated reviewer validates consequential outputs and signs off the delivered result.

Safeguards

Protect supplied asset rights, client approvals and product fidelity. Do not reuse private client assets across accounts. One organization, one defined input format and one representative pilot batch using artwork dimensions and organizer plans. Professional judgment, physical inspections, live external actions and production certification remain outside this prototype. Require appropriate access and publication approval. Preserve source material, label AI drafts and make corrections traceable. Measure false positives and missed cases alongside speed.

What to build first

Costed pilot: One organization, one defined input format and one representative pilot batch using artwork dimensions and organizer plans. Professional judgment, physical inspections, live external actions and production certification remain outside this prototype. Start with one buyer organization and a bounded set of representative inputs. Implement the first two modules: arrange approved works; preview sightlines. Support the third task through an assisted review queue: flag label crowding. Handle the remaining required functions manually until validated. Include input upload, source references, user correction, a reviewer approval step and export of gallery-reviewed booth proof. Authentication, account isolation, deletion controls and basic operational logging are included. Specialized production certification, live write integrations and broader rollout are not included unless explicitly stated.

What it can connect to

Existing artwork, campaign systems and client approval processes. Cloud asset storage, design-file import/export and publishing destinations. Start with file exchange and validate destination specifications before promising direct publishing. Begin with uploads and exports of artwork dimensions and organizer plans. Any named system or connector is a candidate requiring current access and compatibility checks; no live connection is included by default.

The screens in detail

Use a thumbnail gallery for projects, a large central editing canvas, and a right-hand panel for references, constraints and comments. Let users compare versions side by side. Display draft, changes requested and approved states. Provide a client preview link with comments anchored to the relevant asset. Open with brief and sources; move into art fair booth visual planner for the detailed task; finish in review and delivery for review and handoff. Show the source record, uncertainty and approval status beside each proposed output.