AI app for finance · no coding needed
Polite Payment Recovery Agent
The agent writes genuinely human-sounding reminders and knows exactly when to stop and ask for approval.
Made for: Finance leads at small to mid-sized service businesses
What it does for you
The problem
Overdue invoices are chased inconsistently and smaller debts get written off.
What it gives you
Personalised reminders, escalation drafts and an audit log of all follow-up actions
What you give it
Accounting aging reportscustomer payment history
How it works, step by step
- Pull aging reports daily from accounting software
- Draft personalised email reminders varying tone by days late and history
- Send follow-up SMS after two days of no payment
- Generate natural-sounding phone call scripts for unpaid invoices
- Hold formal demand notices for human review and approval
- Log all actions and responses back to customer notes
What you see on screen
- Aging dashboard
- reminder composer
- escalation queue
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Polite Payment Recovery Agent with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Polite Payment Recovery Agent with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links1 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare20 KB
- prompt-vps.mdThe same build on your own server (Docker)20 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria11 KB
- demo/index.htmlThe working demo on sample data195 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
For finance leads at small to mid-sized service businesses, turn accounting aging reports and customer history into personalised reminders and escalation drafts that recover cash early. Address the recurring problem: overdue invoices are chased inconsistently and smaller debts get written off. The value hypothesis is faster payment and fewer write-offs with less manual follow-up; the pilot must establish whether that benefit is real.
Connect accounting platform, review aging report, approve reminder rules, let agent send emails and SMS, review phone scripts, approve formal notices, and monitor payment responses. Start with accounting aging reports and customer history and finish with personalised reminders and escalation drafts.
How the AI works
Use language models to compose uniquely worded emails, SMS and phone scripts that match customer language and payment history. Keep escalation logic in deterministic rules. A human reviews and approves any formal demand or legal threat before it is sent.
Safeguards
Limits on message frequency per customer, mandatory human approval for formal notices, permissions restricting who can edit rules, and a hard stop on any legal or threatening language without sign-off.
What to build first
One buyer, finance leads at service businesses, first two modules are aging dashboard and reminder composer, with manual review of every draft before sending.
What it can connect to
Starts with Xero or QuickBooks for aging reports, then adds email and SMS providers, and later a phone system.
The screens in detail
Use a dashboard showing overdue invoices by age and amount, a composer for personalised email and SMS drafts, and an escalation queue for phone call scripts and formal notices. Let users filter by customer and days late. Display sent, opened, replied and paid states. Provide a log of every action back to the customer record. In this product, the first view is aging dashboard, followed by reminder composer and escalation queue.
