Supplier overpayment recovery workspace

Recover verified excess payments rather than merely flag anomalies

Confirm the buyer's problem and scope, collect authorized payment exports and invoice evidence, then follow this sequence: 1. Match likely duplicates. 2. Distinguish credit adjustments. 3. Prepare supplier-reviewed recovery cases. Resolve uncertain cases with qualified reviewers, approve finance-approved overpayment recovery pack, and measure cash actually recovered minus investigation and recovery cost against a documented baseline.

How the AI works

Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the three stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. Read-only historical review; no accusations or automatic clawbacks. A model suggestion is never a verified fact, professional decision or authorization to act.

Safeguards

Reconcile calculations to approved records. Keep proposed entries and payment actions under finance-team control. Never invent missing financial inputs. Read-only historical review; no accusations or automatic clawbacks. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.

What to build first

Pilot scope: Read-only historical review; no accusations or automatic clawbacks. Implement one approved input format, a bounded representative case set and the first two task modules: match likely duplicates; distinguish credit adjustments. Support the third module with operator review: prepare supplier-reviewed recovery cases. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.

What it can connect to

Accounting exports, invoice records and finance review processes. Source repositories, task trackers and report exports. Keep findings as review proposals until authorized owners accept the resulting actions. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.

The screens in detail

Primary screens: Submission and rules, Evidence-linked exceptions, Reviewer decisions and export. Open on a review queue ordered by reviewer-selected priorities. Show each finding beside the original evidence and applicable rule. Provide accept, dismiss and needs-information controls with reasons. A separate report view summarizes confirmed findings and unresolved items, not raw AI flags. Make the task-specific outcome finance-approved overpayment recovery pack visible beside its evidence, review state and value baseline.