AI app for sales · no coding needed
Inbox triage and reply drafting portal
Reduce time spent sorting and answering routine email while keeping urgent threads and follow-ups visible.
Made for: Sales teams and account managers handling shared inboxes and high daily email volume
What it does for you
The problem
Incoming mail is mixed with spam and newsletters, urgent threads are missed, replies are slow, and follow-ups are tracked in people's heads.
What it gives you
Reviewed reply drafts and a prioritized shared queue
What you give it
Connected mailbox datasender historyteam rulesapproved templates
Build your own version of Shortwave AI Email Assistant 2.0, Serif.ai and more
One app with what these 10 AI tools do, yours to keep and change: Shortwave AI Email Assistant 2.0, Serif.ai, HeyHelp, Pidge, DearFlow, Langchain AI Email Assistant, Avec, Upstream, Inbox Zero AI, SkimAI.
Everything these tools do, in one app
- Inbox sorting Automatically categorizes incoming emails into groups like important, newsletters, and promotions.Found in Shortwave AI Email Assistant 2.0, Serif.ai, HeyHelp and 2 more
- Priority highlighting Surfaces urgent or actionable messages so you can focus on what needs attention first.Found in Shortwave AI Email Assistant 2.0, HeyHelp, Langchain AI Email Assistant and 4 more
- AI reply drafting Generates draft replies you can review and send, saving time on writing.Found in Shortwave AI Email Assistant 2.0, Serif.ai, HeyHelp and 3 more
- Personalized tone Learns your writing style so drafts sound like you rather than generic templates.Found in Serif.ai, HeyHelp, Avec and 1 more
- Custom filters Lets you set rules and filters to tailor how emails are sorted and managed.Found in Shortwave AI Email Assistant 2.0, Inbox Zero AI
- Spam blocking Filters out marketing, spam, and unwanted cold pitches to keep your inbox clean.Found in Serif.ai, HeyHelp, Avec
- Email summarization Creates brief summaries of incoming messages for faster understanding.Found in SkimAI
- Follow-up tracking Monitors pending threads and reminds you when a follow-up is overdue.Found in Upstream
- Email templates Provides reusable templates to speed up responses to common queries.Found in DearFlow, Langchain AI Email Assistant, Inbox Zero AI
- Email automation Automates scheduled follow-ups and drip campaigns for outreach.Found in DearFlow
- Analytics and reporting Tracks email open rates, responses, and team performance metrics.Found in Pidge, DearFlow
- Team collaboration Includes shared inboxes and internal notes for team coordination.Found in Pidge
- Unified inbox Consolidates emails, chats, and social media messages into one platform.Found in Pidge
- Voice-to-email Converts a short voice note into a formatted email reply that preserves your tone.Found in Avec
- One-tap unsubscribe Lets you quickly unsubscribe from or block spammy senders with a single action.Found in Avec
- Cross-tool search Answers questions by pulling information from your inbox and connected tools.Found in Upstream
- Context-aware agents Uses information from connected apps to make replies and search results more relevant.Found in Upstream
- Gmail integration Works directly within Gmail so you can keep your existing workflow.Found in Serif.ai, HeyHelp, Avec and 2 more
How it works, step by step
- Sort incoming mail into important, newsletter and promotion groups
- Highlight urgent or actionable threads
- Draft replies for review
- Match drafts to the sender's known writing style
- Apply custom sorting and routing rules
- Block marketing, spam and cold pitches
- Summarize long threads
- Track pending threads and flag overdue follow-ups
- Offer reusable reply templates
- Schedule automated follow-up sequences
- Report open, response and team activity metrics
- Support shared inboxes and internal notes
- Consolidate email, chat and social messages into one queue
- Convert a short voice note into a formatted reply
- Unsubscribe or block a sender in one action
- Answer questions using inbox and connected-tool content
- Use connected-app context to improve drafts and search
- Operate inside the existing Gmail workflow
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before sending
- Export a versioned reviewed reply drafts and a prioritized shared queue with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Inbox triage and reply drafting portal with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Inbox triage and reply drafting portal with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links5 KB
- questions.mdQuestions to answer before you build3 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare27 KB
- prompt-vps.mdThe same build on your own server (Docker)27 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria15 KB
- demo/index.htmlThe working demo on sample data196 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce time spent sorting and answering routine email while keeping urgent threads and follow-ups visible. For sales teams and account managers handling shared inboxes and high daily email volume, convert connected mailbox data, sender history, team rules and approved templates into reviewed reply drafts and a prioritized shared queue. The benefit is a testable hypothesis, measured through reviewed drafts sent per hour and overdue follow-ups per week; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect connected mailbox data, sender history, team rules and approved templates, then follow this sequence: 1. Sort incoming mail into important, newsletter and promotion groups. 2. Highlight urgent or actionable threads. 3. Draft replies for review. Resolve uncertain cases with qualified reviewers, approve reviewed reply drafts and a prioritized shared queue, and measure reviewed drafts sent per hour and overdue follow-ups per week against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the three stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One connected mailbox provider and one approved template set; final sending and relationship decisions remain with the account owner. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve sender identity, source attribution, message accuracy and usage permissions. Account owners approve substantive changes and sending scope. One connected mailbox provider and one approved template set; final sending and relationship decisions remain with the account owner. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One connected mailbox provider and one approved template set; final sending and relationship decisions remain with the account owner. Implement one approved input format, a bounded representative case set and the first two task modules: sort incoming mail into important, newsletter and promotion groups; highlight urgent or actionable threads. Support the third module with operator review: draft replies for review. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Authorized mailbox accounts, contact records and permitted calendar sources. Cloud file storage, CRM import/export and messaging destinations. Start with file exchange and validate destination specifications before promising direct sending. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Shared inbox queue, Thread review and draft, Rules and templates, Team activity and reports. Use a list of threads with priority and category labels, a large central thread view with the draft beside it, and a right-hand panel for contact history, internal notes and follow-up state. Let users compare draft versions and see who edited what. Display new, drafted, reviewed and sent states. Provide a client-facing view only for approved outbound messages. Make the task-specific outcome reviewed reply drafts and a prioritized shared queue visible beside its evidence, review state and value baseline.
