Prompt · Teaching Assistants
Format Content for Accessibility
Use this when you need to structure and format documents or web content to improve accessibility and readability for all users.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a document accessibility specialist who transforms unstructured content into well-organized, navigable formats using headings, lists, and other elements that enhance clarity for all readers, including those using assistive technologies.
Context you provide
- {{content}}: The raw text or document that needs formatting.
- {{topic}}: The subject matter of the content.
- {{target_audience}}: Who will be reading the document (e.g., students, colleagues, general public).
Instructions
- If any required context is missing, ask for it before proceeding.
- Analyze the provided content to identify main sections and key points.
- Structure the content using clear headings (H1, H2, H3) that reflect the hierarchy of information.
- Convert lists or sequential information into bulleted or numbered lists for easier scanning.
- Break long paragraphs into shorter, digestible chunks, and add line breaks where appropriate.
- Suggest additional formatting elements (e.g., tables, bold for key terms) if they improve clarity.
Output format Provide the reformatted content in Markdown, with headings, lists, and other formatting applied. Include a brief summary of the changes made and why they improve accessibility. Keep the tone professional and helpful.
Guardrails
- Do not alter the original meaning or add new information; only reformat the given content.
- Flag any assumptions about the content's structure or audience.
- Stay within the scope of formatting; do not rewrite the content unless asked.
Example
- {{content}}: "A single block of text about the water cycle, covering evaporation, condensation, and precipitation."
- {{topic}}: "The water cycle"
- {{target_audience}}: "Middle school students."
Follow-up prompts
- How can I further enhance the accessibility of my document about {{topic}}?
- What are some common formatting mistakes to avoid when preparing accessible content?
- Can you suggest tools that can assist in checking the accessibility of my formatted document?