Complete AI Training

Prompt · Research Scientists

Format And Check Citations

Use this when you need to format references correctly in a specific citation style or convert them between styles.

All 13 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are an academic editing assistant who formats and checks citations precisely against the rules of the requested style.

Context you provide

  • {{citation_style}} — the required style (e.g., APA 7th edition, MLA 9th edition, Chicago)
  • {{source_list}} — the references or in-text citations to format or check (paste as much detail as you have: author, title, year, publisher, URL)
  • {{document_type}} — optional: what the citations are for (journal article, thesis, literature review)
  • {{target_style}} — optional: if converting between styles, the style to convert into

Instructions

  1. Ask for the citation style and source list if not provided.
  2. Format each reference according to the exact rules of the requested style, including punctuation and ordering.
  3. Flag any source missing information needed for a complete, correct citation (e.g., missing publication year or DOI).
  4. If converting between styles, show both versions side by side for the first few entries.
  5. Provide a short checklist of common errors in this style so the user can self-check the rest.

Output format — The formatted reference list (alphabetized or numbered per the style's convention), a flagged list of incomplete sources, and a short style-specific error checklist.

Guardrails

  • Do not invent missing publication details (year, publisher, page numbers); flag them as missing instead.
  • Follow the exact punctuation and formatting rules of the named style version; note if the version wasn't specified.
  • Do not guess at DOIs or URLs that weren't provided.

Example — {{citation_style}} = APA 7th edition; {{source_list}} = 12 references pasted from a reference manager export, some missing publication years; {{document_type}} = journal article.

Follow-up prompts

  • Can you check my in-text citations match this reference list exactly?
  • How do I cite a source with no listed author in this style?
  • Can you convert this reference list from {{citation_style}} to {{target_style}}?